License, Title & Permit Adminstrator

WESTERN FLYER EXPRESS INC•Oklahoma City, OK

11d•Onsite

About The Position

The License and Permit Manager is responsible for the procurement, maintenance, and compliance of all licenses, permits, and registrations for commercial tractors and trailers. This role ensures full regulatory compliance across federal, state, and local jurisdictions, including fuel tax, environmental regulations, and tolling programs. The position also oversees asset tracking and data integrity within company systems.

Requirements

3–5+ years of experience in fleet compliance, licensing, or transportation administration
Strong knowledge of DOT, IFTA, IRP, and CARB regulations
Experience managing vehicle permits, registrations, and compliance programs
Proficiency with fleet management systems (Cetaris, AS400, or similar)
High attention to detail and strong organizational skills
Ability to manage multiple deadlines in a fast-paced environment
Strong communication and vendor management skills

Nice To Haves

Bachelor’s degree in Business Administration, Transportation, Logistics, or related field
Experience with commercial fleet operations

Responsibilities

Procure and manage all permits required for commercial tractors and trailers across operating jurisdictions
Monitor expiration dates and ensure timely renewals to prevent operational disruptions
Maintain accurate records of permits and ensure documentation is audit-ready
Coordinate ordering, renewal, and replacement of licensing and registration for all fleet vehicles
Ensure compliance with state and federal vehicle registration requirements
Serve as the liaison with regulatory agencies and third-party providers
Ensure all fleet vehicles meet International Fuel Tax Agreement (IFTA) requirements
Coordinate reporting and filings to maintain compliance with fuel tax regulations
Monitor changes in fuel tax laws and ensure adherence
Ensure all tractors and trailers meet California Air Resources Board (CARB) regulations
Maintain documentation and track compliance deadlines for emissions standards
Partner with operations and maintenance teams to address compliance gaps
Manage PrePass transponders for weigh station bypass and tolling programs
Track issuance, replacement, and assignment of devices to vehicles
Monitor usage and resolve discrepancies or billing issues
Enter, update, and maintain fleet asset data in Cetaris and AS400 systems
Ensure accuracy of all vehicle records, including licensing, compliance, and equipment details
Support reporting and audits with accurate system data
Other duties as assigned by management.