Library Finance and Facilities Director

Multnomah County•Portland, OR

10d•$118,949 - $190,318•Hybrid

About The Position

This position is an unclassified/executive position and serves at the pleasure of the Director of Libraries and may be subject to discharge at any time. This salaried executive position is not eligible for overtime. The Library Finance and Facilities Director is a member of the Library’s Executive Management Team (EMT). As such, you work collaboratively with other EMT members to provide departmental leadership and develop strategic direction and objectives in alignment with Multnomah County Library District Board’s priorities, county, state and community processes and priorities, and the Library’s strategic direction. You serve as a key advisor to the Director and Deputy Director on organizational issues and planning. You assume leadership roles for special strategic initiatives and projects assigned by the Director of Libraries and serve as the Library’s representative on countywide strategic committees such as the Financial Management Forum. You will also supervise Library Business Services and Library Facilities Management Staff, which includes day-to-day supervision of the Library Finance Manager and Facilities Manager and indirect supervision through managers, supervisors, and/or lead workers planning, prioritizing, assigning, and reviewing the work of a diverse workforce. You will manage performance and work with staff to address areas of opportunity and meet agreed upon goals and objectives. You will also facilitate effective communication and cooperation between staff to build teamwork and coordination of program activities and goals.

Requirements

Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or field related to finance, accounting.
Five (5) or more years of progressively responsible experience in public sector financial management, including direct responsibility for leading budget development and financial operations.
Two (2) or more years of supervisory experience.
Ability to pass a criminal records check, should a job offer be extended.

Nice To Haves

Master’s degree in public administration, business administration, or a related field.
Library or public sector management experience is preferred.
Knowledge of Oregon budget law
Proficiency using budget software and enterprise financial systems (Questica, Workday, etc.)
Public sector asset management experience, including experience developing long range capital planning efforts for a public sector agency
Understanding of internal service rate modelling for administrative services in a public agency.
Experience with public speaking and making formal presentations.
Ability to model inclusive behaviors and practices that create a sense of safety, trust, and belonging for every employee and client served.
Experience supervising in a union environment.
Ability to use tact and good judgment when interacting with staff, County peers, and the public.

Responsibilities

Oversee the annual budget (approximately $127 million) development process for both the Library department and the independent Multnomah County Library District.
Coordinate across executive leaders, equity team, analytics team, and cost center managers to produce the Library budget in alignment with Library Director’s priorities.
Develop near term and long range financial strategies and priorities for the Library department and Library district.
Perform complex departmental budgetary and forecast analyses to support operational and strategic decision-making.
Act as the primary liaison to the County Budget Office and County Finance leadership team.
Oversee financial policy for the Library Department and Library District, in conjunction with the Library Director and County CFO.
Oversee contracts, procurement, accounting, grants management, and budget monitoring functions for the Library department.
Build and maintain strong relationships with Library managers and Finance leaders across the County to promote trust, transparency, and collaboration.
Evaluate revenue resources including potential grants from the Friends of the Library, The Library Foundation, and other grant funders.
Develop Library District financial strategy as it relates to the operationalization of the Intergovernmental Agreement with Multnomah County, and associated administrative services and service level agreements.
Oversee the Library Facilities and Logistics functions.
Provide guidance and oversight of all real property transactions including lease acquisition and renewal, property sales, site development for temporary spaces, property management agreements, sales and other real estate activities for the Library department.
Oversee long term capital planning for the Library, in conjunction with the Department of County Assets, to ensure that Library capital projects are planned and executed for the long term benefit of the community and the best return for taxpayer investment.
Partner with Library managers and County Facilities and Property Management to ensure Library facilities are well-maintained and in condition to support daily operational needs of patrons and staff.
Provide guidance and support to the Project Management Office in the overall implementation of the Library capital bond program via the Bond Leadership Team and support of the Library Facilities Manager in their key advisor role.
Maintain oversight of internal service methodologies and practices, as they pertain to Library facility operations.
Oversee OR-OSHA and County required safety committees.
Serve as president of the Hollywood Condominium Association on behalf of the Library District.
Represent the Library in Countywide facilities planning sessions.
Act as allies to Library staff and patrons from communities of color and other groups subjected to marginalization by speaking up to support staff and patrons subjected to marginalization and speaking out against racism and oppression.
Demonstrate behavior that is culturally aware and sensitive.