Liaison Assistant

City of New York•New York, NY

4d•$34 - $47•Onsite

About The Position

The NYC Law Department is currently seeking a qualified candidate for a Staff Analyst Level 1 position as a Liaison Assistant. The Liaison Assistant is responsible for assistance with the recruitment of legal assistant, non-paid interns and staff, pro bono attorneys and college aide positions. Reporting to the Deputy Chief of Personnel, duties include but not limited to: - Assist the Legal Assistant Liaisons in personnel actions as it relates to the onboarding of legal assistants, non-paid interns and staff, pro bono attorneys and college aides. - Assist in the coordination of managing the undergraduate and high school internship programs. - Assist in the preparation and submission of job vacancy notices via NYCAPS. - Assist with civil service list requests, hiring pools and disposition of civil service lists. - Review candidates’ application packets and eligibility in meeting the minimum qualifications for the position. - Perform review of submitted paperwork. - Assist in scheduling interviews and performing job offers. - Assist in the planning and coordination and provide assistance in conducting new hire orientation for newly hired college aide and intern staff. This includes collaborating and coordinating the availability of dates, conference rooms, and presenters. Corresponding will all newly hired staff regarding completed personnel processing and orientation day/week details. - Responsible for the personnel processing of non-paid staff which may include the review of background checks. - Perform administrative tasks as it pertains to the responsibilities noted above, and assigned tasks or projects as needed, such as, but not limited to, assembling application, orientation and/or presentation packets, creating files, data entry, filing, phone calls, photocopying, updating hiring pool, orientation or presentation materials, and/or Excel spreadsheets.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.

Responsibilities

Assist the Legal Assistant Liaisons in personnel actions as it relates to the onboarding of legal assistants, non-paid interns and staff, pro bono attorneys and college aides.
Assist in the coordination of managing the undergraduate and high school internship programs.
Assist in the preparation and submission of job vacancy notices via NYCAPS.
Assist with civil service list requests, hiring pools and disposition of civil service lists.
Review candidates’ application packets and eligibility in meeting the minimum qualifications for the position.
Perform review of submitted paperwork.
Assist in scheduling interviews and performing job offers.
Assist in the planning and coordination and provide assistance in conducting new hire orientation for newly hired college aide and intern staff. This includes collaborating and coordinating the availability of dates, conference rooms, and presenters. Corresponding will all newly hired staff regarding completed personnel processing and orientation day/week details.
Responsible for the personnel processing of non-paid staff which may include the review of background checks.
Perform administrative tasks as it pertains to the responsibilities noted above, and assigned tasks or projects as needed, such as, but not limited to, assembling application, orientation and/or presentation packets, creating files, data entry, filing, phone calls, photocopying, updating hiring pool, orientation or presentation materials, and/or Excel spreadsheets.