Lending Administrative Assistant

First Guaranty Bank•Hammond, LA

3d•Onsite

About The Position

Assists the bank’s Chief Lending Officer by providing all required secretarial services. Great employees are essential to maintaining the confidence our customers place in us. FGB believes that our employees are our greatest asset as demonstrated in their professionalism and dedication. We encourage open communication and strive to cultivate an environment in which our employees will contribute new ideas and innovations that will help us excel. As we grow, we want YOU to join our team to help fulfill our mission of serving the banking needs in our local communities.

Requirements

Must dress professionally daily.
Knowledge of the Banks mission and appropriate application.
Knowledge of departmental policies, procedures, and organizational relationships.
Knowledge of the organization and composition of letters, minutes, reports, charts and spreadsheets.
Knowledge of correct English usage and grammar.
Knowledge of office practices, processes, and computer software programs.
Knowledge of the organization and maintenance of filing systems.
Knowledge of scheduling and coordinating travel arrangements.
Ability to make decisions where precedents may not be established.
Ability to review several diverse reference sources, select and synthesize data for reports and other forms of correspondence.
Ability to use diplomacy and discretion, when giving out information and referring and directing callers and visitors.
Ability to perform mathematical calculations.
Ability to follow, apply, interpret, and explain instructions and/or guidelines.
Ability to determine work priorities.
Ability to make decision and take appropriate actions.
Ability to meet schedules and deadlines of the work area.
Ability to communicate effectively.
Ability to operate standard office equipment.
Must have knowledge of Microsoft Word, Excel, shorthand or stenographic transcription system, and proficiency in typing.

Responsibilities

Assist the bank’s Chief Lending Officer by providing all required secretarial services, such as drafting and re-writing letters, memos, and reports; researching records, files and reports; establishing and maintaining files, screening telephone calls; typing a wide variety of materials, reports, tables, and correspondences in final form.
Maintain executive’s business calendar, reminding them of scheduled meetings and appointments.
Maintain regular contact with key executives, board members, management personnel from other organizations and other persons important to the bank to transmit information, obtain data, and so forth.
Receive customer complaints.
Serve as a back-up for taking, transcribing, and maintaining minutes of committee meetings.
Assist in bank functions for employees and external groups.
Adhere to the BSA Policy, Compliance Policy and all other Bank Policies.
Assist in calibrating Abrigo/LaserPro/ Horizon with other stakeholders
Assist in compiling monthly board reports
Assist in managing mortgage software upgrades
Assist in monitoring global past due financial ticklers
Assist in monitoring past due loan covenants
Assist in obtaining monthly charge off writeups from loan officers
Assist in coordinating duties and role of Loan Processors, coordinating with Loan Operations
Other duties and responsibilities as may be assigned by supervisor.