Legislative Part-Time Admin Assistant

State of Utah Office of the Governor•Salt Lake City, UT

3d•$23 - $31•Onsite

About The Position

The mission of the Office of the Legislative Auditor General (LAG) is to Audit, Lead, Achieve: We help organizations improve. This mission reflects our dedication to ensuring accountability and transparency in government operations, while focusing on improvement and innovation. As part of our team, you’ll contribute to the oversight and coordination of high-quality audits that drive positive change in public entities, and help them achieve excellence in all aspects of performance. You’ll work in a collaborative, supportive environment where your skills will grow, and your work will have a lasting impact. LAG is a non-partisan office serving the Utah Legislature. The office is seeking a part-time Administrative Assistant. The individual hired for this position will perform a wide variety of administrative tasks for the office. These tasks may include maintaining the calendar of the office director, staffing committee meetings, attending meetings, taking minutes and preparing agendas, organizing information, and other meeting details. This position is in-office and is not eligible for remote work. Schedule is dependent on staffing needs and is subject to change based on the needs of the Legislature. This is not a career service position. Incumbents serve at the will and pleasure of the office director. Must be non-partisan and must be able to work extended hours as needed.

Requirements

Knowledge of principles, practices, and procedures of an office environment
High degree of professionalism in representing the office to legislators and the public
Proficient with computers and software applications, including Microsoft Outlook, Word, PowerPoint, Excel
Ability to interact with people in a manner which shows sensitivity, tact, and professionalism
Exceptional communication, attention to detail, and organizational skills
Flexibility to work adjusted and/or extended hours as needed throughout the year
Ability to prioritize tasks effectively and solve problems
Ability to work in a collaborative setting
Sensitivity to confidential information
Must be nonpartisan; this office impartially serves both the majority and minority parties within the Utah Legislature

Nice To Haves

Knowledge of the Utah legislative process
Experience with event planning

Responsibilities

Processing committee meeting information and documentation, including preparing and posting various committee materials to a public website, reserving meeting spaces, and helping to prepare to committee meetings as needed
Providing general administrative and clerical support including data entry, scheduling, compiling documents, maintaining and organizing written and electronic files
Communicating meeting and general office information to legislative staff, legislators, and the public
Providing receptionist duties including answering telephones, responding to voicemails, greeting and directing visitors to correct destinations
Planning and coordinating office functions as needed
Coordinates office director’s schedule/calendar, appointments, meetings and other activities.
Receives and greets visitors for the office; answers and screens telephone calls; receives, reviews, screens, and responds to written or electronic correspondence, as appropriate.
Organize meetings and/or conferences/workshops; training, arrange facilities, reservations, speakers, meals, travel, etc.
Tracks, monitors and follows up to ensure office director/staff deadlines are met
Other duties as assigned.