LEGISLATIVE COORDINATOR-DBPR - 79010368

State of Florida • Alachua, FL

4d • Onsite

About The Position

The Office of Legislative Affairs' mission is to advocate and secure passage of the Governor’s legislative priorities, to ensure the proper and legal administration of the Governor’s legislative role throughout the legislative process, and to provide counsel and support to the Governor and other staff members regarding legislative matters and concerns. This office also provides the listing and progress of bills throughout the Legislative session.

Requirements

• Experience and knowledge of the legislative process
• Experience providing support and reports (verbal and written)
• Ability to interface with professionals in the public or private sectors
• Knowledge of the principles and techniques of effective communication
• Ability to represent the department in a clear, effective, and compelling manner
• The ability to establish and maintain effective working relationships with department staff and legislator staff
• Expertise with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint)
• Skilled in collecting, evaluating, and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing, or report writing.
• Excellent written and oral communication skills
• A high level of integrity, work ethic, and discipline
• Ability to prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies, and procedures; work independently; handle confidential information; plan, organize, and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others.
• Ability to prioritize, plan, and execute multiple, complicated, and continuing assignments in a timely manner
• Excellent skills in planning, coordinating, and organization of meetings and other related events and functions
• The ability to work well in a team environment.
• A bachelor’s degree from an accredited college or university and two years of professional experience in research, analysis, program planning and evaluation, or administrative work.
• Professional experience, as described above, can substitute on a year-for-year basis for the required college education.

Nice To Haves

• A bachelor’s degree and a background in legislative affairs and/or legislate processes.

Responsibilities

• Assist the department’s legislative team in responding to constituent inquiries, tracking and monitoring legislation, preparing legislative and budget documents, preparing responses to requests from legislators and legislative committee staff, and attending committee meetings when relevant budget and substantive legislation is being considered.
• Maintains the calendar of the legislative affairs director (LAD) and deputy legislative affairs director (DLAD) and arranges appointments.
• Prepare and distribute legislative annual reports and other public information data.
• Perform research to gather and assemble information to draft bills, presentations, Session reports, and legislative updates.
• Advise LAD and DLAD of issues and projects in the office that require involvement to serve the legislative members and stakeholders better.
• Maintains current knowledge of House and Senate calendars and adds pertinent items to the calendar for the Legislative Affairs Office (OLA), General Counsel, Deputy Secretaries, and Secretary.
• Notifies all OLA staff of changes to the calendar.
• Schedules all meeting appointments between OLA and other agency staff and legislative members.
• Consult with the Secretary’s Office on issues and scheduling, including scheduling meetings with or appearances by the Secretary or Deputy Secretaries.
• Assists in preparing legislative documents, including legislator and committee staff correspondence and responses, presentations, handouts, bill analysis, one-page summaries, etc.
• Monitor/attend committee meetings dealing with department-related bills and issues.
• Attend legislator and committee staff meetings as directed with appropriate department staff (agency head, legislative director, etc.).
• Assist in scheduling and coordinating legislator, legislative committee staff, and internal staff meetings.
• If necessary, research bills for proposed legislation impacting the agency and forward them to appropriate parties/divisions for review and analysis.
• Tracks the progress of the bill analysis using the Bill Analysis Tracking Chart until it is completed.
• Reviews final product and obtains appropriate approvals prior to forwarding to the Office of the Governor and sends to the House or Senate requesting committee when authorized.
• Monitors tracked bills for any changes and updates tracking chart accordingly.
• Checks online or by phone, as well as House and Senate data for newly filed amendments to bills being heard in committee.
• Forwards bill amendments to appropriate agency staff for review.
• At the Legislative session's close, send implementation plan forms to all affected divisions and track responses.
• Acts as the Public Records Coordinator for the OLA attends meetings as needed, and updates status/fulfills requests within the GovQA system.
• Provides support to the Office of the Secretary, Emergency Management Office, and Office of Communications as directed.
• Performs other duties as required.

Benefits

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• 176 hours of paid annual leave annually as a new employee with the State of Florida
• 104 hours of paid sick leave annually.
• Health insurance coverage (i.e. individual and family coverage) to eligible employees.
• $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level