Senate Legislative Assistant

State of Utah Office of the Governor•Salt Lake City, UT

3d•$28 - $30•Onsite

About The Position

The Utah Senate is seeking a full-time Legislative Assistant for the Senate Majority Caucus. Legislative assistants provide administrative support to the Utah Senate, including senators and other staff members. The successful candidate will work closely with senators and staff, assist with constituent communication, and schedule and coordinate meetings and appointments. Legislative assistants receive calls/messages, respond to requests for information, draft correspondence and reports, direct constituents to the appropriate individual or agency, and prepare newsletters, official correspondence and/or other written material. The successful candidate will also assist senators with miscellaneous research, clerical support and other duties as assigned. Legislative assistants are nonpartisan staff and do not perform any campaign work or raise funds for any Senate election.

Requirements

Can communicate information and ideas clearly and concisely in writing, read and understand the information presented in writing.
Can utilize proper grammar, spelling and punctuation.
Can operate a computer and other office equipment.
Can maintain strict confidentiality, work with multiple senators and maintain the trust and confidence of each senator.
Can follow written and/or oral instructions.
Applicants must be legally authorized to work in the United States at the time of application and throughout employment.
The Senate does not provide employment visa sponsorship for this position.

Nice To Haves

Has strong organizational skills to prioritize workflow and meet established deadlines.
Can establish and maintain effective working relationships with employees, elected officials and members of the public.
Has strong computer skills, including the ability to use Microsoft Office Suite.
Can handle sensitive information with integrity and confidentiality.
Has personal integrity and professional work ethic.
Has sensitivity, tact and professionalism toward people.
Has excellent oral and written communication.
Has working knowledge of social media and its uses in a government environment.

Responsibilities

Writes or drafts correspondence, reports, documents and/or other written materials.
Prepares written materials from source documents, transcriptions, etc.
Researches and drafts content for newsletters, infographics, blogs, etc.
Provides clerical and/or administrative support and assistance.
Reviews incoming correspondence (emails and letters), initiates replies as appropriate, and efficiently directs issues requiring follow-up to the appropriate staff or external organizations for action.
Schedules and/or coordinates appointments, meetings, facilities, equipment, etc. and follows up as needed.
Assists with research on various topics; assists with analyzing and summarizing results.
Coordinates activities of projects/programs for senators and staff, as requested.
Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
Maintains and/or creates files or record-keeping systems.
Receives calls and/or greets visitors, takes and relays messages, responds to requests for information, provides information or directs caller/visitor to appropriate individual or agency.
Performs other related duties as assigned.