Legal Workflow Coordinator - 2nd Shift (Onsite)
About The Position
This role serves as the primary point of contact for incoming requests to the Legal & Document Processing department, handling various word processing-related projects. The coordinator will manage tasks such as formatting, proofreading, editing, styling, printing, and converting documents to PDF. The position requires strong clerical administrative experience, advanced knowledge of Microsoft Office Suite, and the ability to work in a fast-paced environment with pressing deadlines. The role involves coordinating and distributing workload, interfacing with requesters to understand assignment requirements, analyzing requests to determine task execution, and directing requests to appropriate resources, including local and off-site office services. Additionally, the coordinator will assist with proofreading and quality control during high-volume periods, deliver projects within negotiated timeframes, and maintain thorough knowledge of firm-supported software packages. Other related duties and special projects as assigned are also part of the role.
Requirements
- Must be able to commute to Phoenix, AZ
- Must have strong clerical administrative experience formatting in MS Word
- Ability to work in a fast-paced environment and meet pressing deadlines
- Ability to produce quality work product
- Minimum typing speed of 60 wpm with 95% accuracy
- Excellent verbal and written communication skills
- Flexibility to work overtime as required
- Advanced knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
- Prior document processing experience in a team environment
Nice To Haves
- Bachelor's degree or 2+ years of legal experience preferred
- Experience and exposure to any of the below legal software and applications will be an added advantage: Visio, Phillips Speech Exec, Bighand Digital Dictation, Best Authority, DocXtools, Omnipage, Forte, MacPac, Numbering Assistant, Forms Assistant, Nuance, Workshare Compare, iManage Desksite or Filesite, Adobe Acrobat, Dreamweaver, E-Transcript Bundle Viewer, and Citrix Workspace
- Knowledge of legal terminology preferred but not required
- Transcription experience a plus
Responsibilities
- Serve as the primary point of contact for incoming requests to the department for various word processing-related projects such as formatting, proofreading, editing, the styling of documents, printing, and conversion or saving documents to images (PDF)
- Coordinate, assign, distribute, prioritize, track and expedite workload to the department
- Interface with requesters to gather detailed information in order to better understand the nature and requirements of assignments
- Analyze requests to determine how tasks should be performed and engage the appropriate resource for completion
- Direct requests to proper resources and coordinate with local and off-site office services
- Assist with proofreading tasks and quality control analysis during heavy volume periods
- Deliver projects within a reasonable, negotiated timeframe
- Perform other related duties and assist with special projects as assigned
- Maintain thorough knowledge of all firm-supported software packages
- Other duties as assigned
Benefits
- medical, dental, and vision coverage
- paid time off
- disability insurance
- 401(k) with company match
- life insurance and other voluntary supplemental insurance coverages
- parental leave
- adoption assistance
- tuition assistance
- employer/partner discounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
