Legal Tech & Ops Associate (IP & Licensing Business)

Mistral AI•Palo Alto, CA

About The Position

About the Role We are seeking a tech-savvy Legal Tech Associate – IP & Licensing Ops to join Mistral AI’s IP and licensing team. In this role, you will be responsible for managing inbound licensing opportunities, maintaining patent and license databases, and leveraging Mistral AI tools to optimize patent operations and licensing and data partnership processes. You will work closely with the legal, product, and engineering teams to ensure efficient tracking, reporting, and support high-impact data partnership and licensing opportunities. This role is ideal for someone who is passionate about legal tech, thrives in operational excellence, and wants to use AI to transform how IP and licensing operations are managed. If you love solving legal challenges with technology, analyzing data for strategic decisions, and driving operational excellence, this is the perfect opportunity at the intersection of law and AI.

Requirements

3+ years in IP operations, licensing, or a related field, with a focus on data management, process improvement, and operational support.
Strong skills in database management, data analysis, and dashboard creation (e.g., Slack, Notion, Workflows, Excel/G-sheets, SQL, or BI tools).
Ability to manage complex datasets, identify discrepancies, and ensure accuracy in reporting.
Excellent written and verbal communication skills in English, with the ability to collaborate across teams.
Experience with IP management software, docketing systems, or similar tools.
Familiarity with AI/ML concepts is a plus.
Comfortable working in a fast-paced, evolving environment with a proactive and solution-oriented mindset.
Experience in a global or multicultural setting is a plus.

Nice To Haves

Familiarity with patent prosecution workflows and IP portfolio management.
Experience with AI-driven legal tech solutions.
Background in data science, competitive intelligence, or business analytics.

Responsibilities

Maintain and update databases of licensing and data partnership opportunities, tracking status, terms, and key stakeholders.
Enrich licensing databases with metadata, deduplicate assets, evaluate content, identify sources, and ensure accuracy using AI, SQL, Python, or/and BI tools.
Verify legitimacy of new data and licensing partners through business checks. Ensure completion of required agreements and compliance forms.
Monitor patent filings, deadlines, and portfolio metrics using dashboards and automated tools.
Automate patent operations and improve data accuracy using Mistral AI’s tools and external platforms.
Coordinate with legal, product, and engineering teams to align IP and licensing processes, including documentation, deadlines, and communication.
Assist inventors with workflows for invention intake, recognition, and documentation in Notion, Slack, and HR systems.

Benefits

Competitive cash salary and equity
Daily lunch vouchers
Monthly contribution to a Gympass subscription
Monthly contribution to a mobility pass
Full health insurance for you and your family
Generous parental leave policy
Visa sponsorship
Healthcare Coverage 100% employer-sponsored premium plans for medical, dental, and vision care for you and your dependents.
Parental Leave 20 weeks of paid leave for all primary parents.
Childcare Support Reserved daycare seats or financial assistance for working parents.
Retirement Plans Competitive employer-matched contributions in applicable markets (e.g., 6% 401k match in the US, 5% pension contribution in the UK) to secure your financial future.
Relocation Support Financial assistance for moving expenses, visa sponsorship, and settling-in services for you and your family.
Meal Allowances Monthly stipends, vouchers, or catered in-office meals, depending on your office location.
Transportation Support Monthly allowances for public transport, parking, or sustainable mobility
Fitness & Wellness Subsidies or memberships for gyms, wellness programs, or fitness activities