Legal Support Team Coordinator (Vice President)

Guggenheim Investments•New York City, NY

5d•Onsite

About The Position

Guggenheim Investments is seeking a proactive, energetic, and experienced paralegal professional to lead its GI Legal Support (GILS) team. This person will manage a team of paralegals while remaining hands-on in supporting attorneys and functions across the Guggenheim Investments legal group. In addition to meticulous organizational skills and high attention to detail, the ideal candidate will demonstrate an ability to proactively manage and track various projects, oversee the work of others, take ownership over team deliverables, and work on a variety of time-sensitive matters. The successful candidate must exercise excellent judgment, have exceptional communication skills, and demonstrate the ability to manage stakeholders across the firm at all levels. The candidate is a player-coach and must be comfortable interacting with senior attorneys and business partners. While managing the output of the paralegal team, this role will be responsible for managing a workload which may consist of escalated, time-sensitive, and last-minute requests. Prior experience from a financial services legal team, including entity management and fund-related work, is required. The Manager role is based in New York, full-time.

Requirements

Bachelor's degree
5+ years of paralegal experience in an investment firm or law firm supporting Asset Managers
2+ years of supervisory experience over paralegals or legal support staff
Must have experience preparing legal documents that are finance related
Must be knowledgeable of vendor contracts, maintaining meeting minutes, and drafting spreadsheets
Strong familiarity with AML/KYC processes, subscription documentation, closing mechanics, and document management
Excellent organizational skills, attention to detail, and ability to manage multiple time-sensitive matters simultaneously
Strong written and verbal communication skills and the ability to work effectively with attorneys, clients, and external counterparties
Advanced proficiency with Microsoft Word, Excel, PDF tools, and electronic signature/document management platforms
Exceptional grammar, spelling and proofreading skills are a must
Proven ability to meet strict deadlines under significant time constraints
Must be able to work a flexible schedule with some overtime required
Candidates must be authorized to work in the US without current or future visa sponsorship or transfer.

Nice To Haves

Paralegal certificate
7+ years of paralegal experience in transactional work, with half or more of that experience with private funds, investment management, public pensions, or related areas
Prior experience managing or leading a paralegal or legal support team in a financial services or asset management setting
Experience with private fund subscriptions, investor-side fund closings, or fund formation/fund operations strongly preferred

Responsibilities

Supervise, coach, and develop the GILS paralegal team, including workload allocation, quality review, performance management, and hiring; facilitate GI Legal workflows and track team projects through the project management system
Lead delivery of legal support services across GI Legal and cross-functional partners (accounting, treasury, finance, tax), including the preparation, execution, and maintenance of legal documents and materials for GI and Fund entities, and compiling documents and signature pages for closings – and coordinate NDAs, access letters, and non-reliance letters (NRLs)
Oversee the Entity Formation and Dissolution process end-to-end, maintain electronic corporate minute books, and keep entity, organizational, and directors, officers, and authorized signatory data (including appointments) current for internal reporting, organizational spreadsheets for regulators, and the entity matrix supporting GPIMH Credit Facility compliance
Oversee corporate secretarial services, including Board of Directors and committee meeting logistics, materials, and documentation — primarily for foreign entities
Own intake and first-level review of vendor contract requests from the GILS centralized inbox — confirming alignment with the Contract Summary Form, verifying documentation, and escalating to an attorney where warranted
Respond to AML/KYC requests relating to firm governance matters, including providing entity, ownership, director, officer, and authorized signatory information, and coordinating supporting documentation with internal stakeholders and external counterparties
Oversee tracking and maintenance of possessory collateral for client investments, including intake and outtake logging and annual reconciliation, as well as litigation tracking
Oversee lien search ordering, review of results, and preparation of lien summaries
Organize and maintain files relating to transactional, regulatory, and other legal matters; oversee maintenance of the GPIM Clients and related OpenText document repositories; and respond to and triage information queries from internal and external sources (e.g., document look-up, entity ownership, signatory queries)
Manage first-line processing of legal invoices and serve as senior escalation point for legal e-billing, matter creation, and e-billing reporting data questions
Administer access and data governance for GI Legal systems, including approving access to Corporate Legal, GI Legal, and Investment Management OpenText databases and conducting quarterly SOUR access and entitlement reviews
Promote data integrity, file completeness, and compliance with governance and firm policies
Review team-prepared PowerPoint presentations, Excel worksheets, and Visio diagrams (e.g., entity organizational charts); Coordinate travel and expense support for GI lawyers
Lead special and recurring projects, including overhauls of file and data storage systems