Legal Support Specialist
About The Position
We are seeking an experienced and highly motivated Legal Support Specialist to provide executive-level administrative and operational support to attorneys within the Environmental Practice Group, including direct support for two co-leads of the Environmental Practice Group. The ideal candidate is a detail-oriented, proactive problem-solver who exercises exceptional judgment, demonstrates outstanding communication and organizational skills, and thrives in a fast-paced, high-profile legal environment. This individual will serve as a trusted business partner to senior attorneys and practice leadership, managing competing priorities with professionalism, discretion, and a client-service mindset.
Requirements
- 5+ years of legal secretarial experience in a professional services or law firm environment.
- Proficiency with Microsoft Office Suite, Adobe Acrobat, and document management systems.
- Strong typing and document formatting skills (55+ wpm).
Nice To Haves
- Bachelor’s degree from an accredited institution.
- Prior experience supporting senior executives, practice group leaders, or C-suite professionals in a law firm or professional services environment.
Responsibilities
- Provide executive-level support to the co-leads of the Environmental Practice Group, including management of strategic priorities, coordination of leadership initiatives, and facilitation of practice group operations.
- Coordinate and manage sensitive and confidential communications, presentations, reports, and materials on behalf of practice group leadership.
- Assist practice group leadership with internal initiatives, business development activities, attorney onboarding, and cross-office coordination.
- Serve as a liaison between practice group leadership, attorneys, clients, firm leadership, and administrative departments.
- Support practice group meetings, retreats, and leadership calls, including agenda preparation, logistics coordination, meeting materials, and follow-up action items.
- Provide high-level administrative, executive, and operational support to attorneys and practice group leadership.
- Manage complex executive calendars for practice group co-leads, including coordinating internal leadership meetings, client meetings, speaking engagements, conferences, and business development activities.
- Prioritize competing requests and independently make scheduling decisions based on business needs and attorney priorities.
- Draft, edit, and proofread correspondence, presentations, and leadership communications.
- Support billing processes, including time entry, review of proformas, and submission of invoices.
- Track budgets, prepare financial summaries, and monitor client billing arrangements.
- Coordinate with Accounting on utilization reports and compliance with engagement terms.
- Assist with new matter intake forms and conflict checks.
- Coordinate complex domestic and international travel arrangements for attorneys and practice group leadership, including flights, accommodations, itineraries, conference registrations, and visas.
- Proactively resolve last-minute changes with urgency and professionalism.
Benefits
- bonus eligibility
- comprehensive benefits program
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What This Job Offers
Job Type
Full-time
Career Level
Senior
