Legal Support Specialist

Pillsbury Winthrop Shaw Pittman LLP•Palo Alto, CA

2d•$65,000 - $75,000•Hybrid

About The Position

We are seeking to hire a Legal Support Specialist to support the SV office. The Legal Support Specialist will play a vital role in supporting attorneys and legal professionals in their day-to-day tasks. They will also work closely with the paralegals and Legal Practice Coordinators as it pertains to preparing documents, conducting research, and assisting with administrative duties. The Legal Support Specialist role will be expected to bill for client billable work as directed.

Requirements

Strong interest in the legal profession
Proficient in MS Office, Excel and Power Point
Strong administrative and interpersonal skills
Ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail
Strong proofreading and solid Excel and computer skills are essential
Positive self-starter
Strong work ethic and professional demeanor
Demonstrates initiative
Can successfully multi-task and prioritize to handle the workload at a very fast pace
Team player
Ability to adapt to changing technologies and procedures
BA/BS degree required

Nice To Haves

Notary Public

Responsibilities

Preparing expense reports, check requests, new business memos
Prepare engagement letters, mailing and binders
Calendar entry
Editing pre-bills
Maintaining electronic files
Assisting with travel arrangements, and scheduling meetings
Assist the attorneys with document production, compiling documents, preparing binders; quality checking to ensure materials are collated properly
Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned
Track deadlines for tax filings, compliance requirements, and court dates
Assist with the preparation of tax forms, filings, and supporting documents