Legal Support Specialist

Greenberg Traurig•Long Island, NY

10d•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Team as a Legal Support Specialist located in our New York City, Westchester or Nassau County office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact. This role will be based in our New York City, Westchester or Nassau County Office. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary: The Legal Support Specialist will support attorneys within our Global Restructuring and Special Situations practice. The Legal Support Specialist will serve as the key point of contact for both internal and external clients, will serve as a liaison between the attorneys and clients and will provide a wide range of administrative, clerical and document processing services as well as assist in organizing client events and processing and following up for payment on invoices. The Legal Support Specialist must perform in an organized, efficient manner, be results driven, have the ability to exercise good judgment and can maintain a multitude of assignments with minimal supervision at a high level of professionalism. Candidate should also be flexible to work overtime as needed.

Requirements

Extremely organized, detail-oriented, able to multi-task and prioritize their workload.
The successful candidate should be a self-starter, forward-thinking, action-oriented and focused.
Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.
Strong attention to detail, organizational skills and ability to manage time effectively.
Requires the ability to work under pressure to meet strict deadlines.
Excellent verbal and written communication skills.
Learn quickly to adapt to new situations.
The ability to respond outside of normal business hours.
Bachelor's degree or equivalent experience preferred.
Minimum 5 years of experience as a legal secretary/assistant, working in a business law practice with focus on the bankruptcy practice area.
Proficiency with invoicing and fee applications.
Exceptional computer skills with the ability to learn new software applications quickly.
Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Responsibilities

Manages and maintains busy calendar and schedule appointments.
Prepares and organizes complex travel arrangements.
Maintains client files, updates contact lists.
Conserves attorneys’ time by reading, researching and routing correspondence.
Monitors, screens, and responds to and distribute incoming communications.
Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
Manages invoicing, client billing and collections, time entry.
Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships.
Drafts client engagement letters and process conflict checks and new matter requests.
Assists in business development initiatives and filings, including coordinating events with marketing.
Maintains legal files (both paper & electronic).
Assists with filing pleadings with the court and service thereof.
Assists with preparing fee applications for estate representations.
Prepares agendas, reviews and preparation of billing invoices, and other administrative duties, as needed by the department.
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.