Legal Support Specialist - Transaction

Greenberg Traurig•Las Vegas, NV

2d•$43 - $47•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Corporate department as a Legal Support Specialist located in our Las Vegas office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our Las Vegas office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Las Vegas office. Position Summary: The Legal Support Specialist provides a high-level support to a team of attorneys including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Demonstrates professionalism, technical savvy and ability to handle multiple priorities and work in an organized, efficient manner at any given time. The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Requirements

Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
High attention to detail, outstanding organizational skills and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
Ability to collaborate well in a team
Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
Ability to work under pressure to meet strict deadlines
Bachelor’s Degree or equivalent experience is preferred
Minimum 10 years of experience within a law firm or other professional organization
Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
Experience with e-filing
Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel and Outlook required.
Working knowledge of iManage and Concur preferred.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Responsibilities

Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
Maintains legal files (both paper & electronic), organizes and files documents in designated order
Updates case information, scans and organizes legal files
Manages document deliveries and tracks final executed documentation
Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary.
Communicates with clients, opposing counsel, courts, and liaisons
Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
Attends team strategy meetings
Understands firm available resources and leverage most effective resource for desired results
Assists with overflow work and other special projects as assigned