Legal Support Senior Assistant

Sidley Austin•New York, NY

10d•$65,500 - $121,400•Onsite

About The Position

The work of the legal support senior assistants at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal support senior assistants are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a senior assistant is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, senior assistants are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other senior assistants - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, senior assistants should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, senior assistants should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures.

Requirements

Advanced skills in Microsoft Office Suite (particularly, Outlook, Word, Excel)
Some knowledge of Document Management Systems (i.e., DeskSite)
Strong organizational skills and attention to detail
The use of good judgment and good interpersonal communication skills
Well developed analytical and problem solving skills
Strong time management skills
Requires strong computer and Internet research skills
Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
Ability to work independently and anticipate needs of assignments
Maintains composure while meeting multiple deadlines (even with frequent interruptions)
High school diploma or general education degree (GED).
2 -10+ years related experience and/or training.
Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint).
Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings).

Nice To Haves

B.A. or B.S. degree from an accredited college or university.
Previous experience in a professional services firm (not necessarily all in a law firm).
Types accurately at 60-70 wpm.
Proficiency in advanced functions of Microsoft suite (e.g., Adobe).
Excellent command of Blackline packages such as DeltaView

Responsibilities

Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments
Analyzes, allocates, processes and monitors complex expense reports
Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists
Responsible for assignments' annual mailings
Researches and routes correspondence
Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
Proofreads and reviews all work produced
Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms
Coordinates client billing with billing specialist
Enters, proofreads and finalizes assignments' time entries on a daily basis
Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management
Support visiting lawyers/clients when required
Conserves assignments' time by reading, researching & routing email correspondence
On behalf of assignments, liaise with various support departments of the Firm