Legal Support Assistant

DLA Piper•New York, NY

4d•$30 - $46•Hybrid

About The Position

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary As a Legal Support Services team member, this position is dynamic and collaborative. This position handles a broad range of administrative tasks, document production and other support-related projects as needed. Location This position is located in our New York office and offers a hybrid work schedule.

Requirements

Must have basic knowledge of Microsoft office.
Good verbal and written communication skills and strong interpersonal skills required to interact with team members, business professionals, lawyers and other firm departments on a daily basis.
Must have a professional demeanor and strong work ethic.
Must have the ability to organize and prioritize multiple assignments and have strong attention-to-detail and follow through skills.
Must work effectively in a fast-paced environment.
Must be a self-starter and demonstrate the ability to take ownership and also work effectively as part of a team.
Must maintain confidentiality and demonstrate strong professional judgment.
High School or GED
1 year experience performing basic office and clerical type duties in a law firm or professional service organization.
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
Provide timely, accurate, and quality work product.
Successfully meet deadlines, expectations, and perform work duties as required.
Foster positive work relationships.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
Ability to work under pressure and manage competing demands in a fast-paced environment.
Perform all other duties, tasks or projects as assigned.

Responsibilities

Receives assignments from lawyers and assistants within our Investment Funds Group and works in unison with other team members to ensure the timely and accurate completion of work.
Monitor, accept, and complete work assignments through the firm’s software delegation tool and via email.
Handle various administrative tasks, such as processing expense reports, check requests, time entry, prebilling tasks, conflicts checks, and opening new client/matters.
Managing calendars, scheduling, arranging travel, and organizing documents, as needed.
Special projects to monitor and track Investment Funds deals and checklists and enter deal details into the firm’s Experience Hub will be a focused requirement of the role.
File documents using our electronic system and assist with research for projects, pulling documents, and other related tasks.
Ability to move from a variety of projects/special requests is crucial, as is the ability to prioritize to meet deadlines.
Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing to meet deadlines.
Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate.
Other duties as assigned.