Legal Support Assistant
About The Position
As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion. Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys. Using Chrome River, process expense reports in a timely manner for reimbursement. Assist with entering in attorney time records into the time entry application prior to deadlines. Coordinate travel and create detailed itineraries. Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements. Assist with drafting and formatting correspondence. Process UPS shipping labels. Create and quality control mailing projects, labels, nametags. Answer incoming calls for lawyers and redirect as needed. Handle incoming mail with confidentiality. Serve as back-up to Guest Services Specialist. Miscellaneous administrative tasks.
Requirements
- Knowledge of and experience with general office software such as Microsoft Word, Excel, and Outlook is preferred.
- A working knowledge of general office procedures and filing techniques, along with the capability to concentrate on details and prioritize work is essential.
- Ideal candidates should have the ability to work independently, communicate effectively, efficiently handle a shifting workload, and analyze complex situations.
- Strong candidates will offer flexibility to extend their working hours occasionally when required by business need.
- This includes performing a variety of administrative duties including: project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying.
- Previous experience in a professional work environment.
Nice To Haves
- A four-year college degree is preferred.
- General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable.
Responsibilities
- Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys.
- Using Chrome River, process expense reports in a timely manner for reimbursement.
- Assist with entering in attorney time records into the time entry application prior to deadlines.
- Coordinate travel and create detailed itineraries.
- Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements.
- Assist with drafting and formatting correspondence.
- Process UPS shipping labels.
- Create and quality control mailing projects, labels, nametags.
- Answer incoming calls for lawyers and redirect as needed.
- Handle incoming mail with confidentiality.
- Serve as back-up to Guest Services Specialist.
- Miscellaneous administrative tasks.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1,001-5,000 employees
