Legal Support Assistant

Foster, Swift, Collins & Smith PC•Southfield, MI

23h•Onsite

About The Position

Foster, Swift, Collins & Smith P.C. is seeking a Legal Support Assistant to join our team at the Southfield Office. This is a full-time opportunity for an entry-level legal support professional who thrives in a fast-paced environment and excels at meeting demands. The role involves providing administration and assistance to legal assistants, managing documents, tracking deadlines, utilizing firm systems, assisting with client and case management, maintaining files, performing administrative duties, supporting attorneys and billing, witnessing document signings, collaborating with the team, and performing receptionist duties as needed.

Requirements

Must have a high school diploma or G.E.D.
Must have at least two years of administrative experience, preferably in a professional environment.
Must demonstrate basic computer skills.
Familiar with MS Office Applications (Word, Excel, Outlook).
Must be detail-oriented.
Must be able to perform the essential functions of the job with or without reasonable accommodation.
Must be reliable, trustworthy, and able to maintain confidentiality.
Must demonstrate effective organizational and time management skills, including the ability to manage competing priorities.
Must have effective communication skills and ability to collaborate effectively with staff and Attorneys.

Nice To Haves

Associate’s degree is a plus

Responsibilities

Draft, update, proofread, transcribe, format, file, and send legal documents, including pleadings, agreements, estate planning documents, business transaction documents, real estate closing documents, correspondence, invoices, and other documents as needed.
Track and communicate key dates to attorneys and stakeholders, ensuring timely task completion.
Work effectively with firm systems, including the document management system, Office 365, Adobe Acrobat, time/billing software, and office equipment (scanners, copiers, fax machines, copitrack, postage meter).
Assist with opening new client matters, conflict checks, engagement letters, matter setup, file maintenance, and proper file closure following firm protocols.
Maintain, scan, label, inventory, organize, and close client files per policy; assist with compiling closing binders, estate planning binders, and corporate minute books.
Manage attorney calendars, schedule appointments, draft routine correspondence, prepare and schedule conference rooms, handle electronic filing and e filings, order lunches, and maintain overall office organization.
Assist with business development reimbursement requests, time entry for attorneys, large copy/scanning projects, and provide in office support for remote legal assistants.
Review, proofread, and edit pre bills according to attorney instructions.
Witness and notarize document signings and submit documents for recording as needed.
Provide support to other legal assistants and perform additional administrative tasks as needed.
Demonstrate effective and professional communication skills—both verbal and written—when interacting with clients, attorneys, colleagues, and other stakeholders.
Attend staff meetings and trainings; complete required learning assignments.
Perform other job duties as assigned.
Perform all receptionist duties (open/close office, answer phones, greet clients, keep the office tidy).
Scan and distribute mail.
Communicate with clients in person, over the phone, and via email.
Prepare/schedule conference rooms.
Assist with Zoom and MS Teams conferences.