Legal Support Assistant

Alston & Bird•Charlotte, NC

7d•Onsite

About The Position

The Charlotte office of Alston & Bird is accepting applications for the position of Legal Support Assistant. This position is intended for individuals interested in pursuing a career within the administrative team of a law firm. As a Legal Support Assistant, you will be a critical part of Alston & Bird’s world class professional staff. You will be part of a team that delivers a high level of customer service, known as Alston & Bird's TOP ECHELON service, supporting our internal and external clients.

Requirements

A working knowledge of general office procedures and filing techniques, along with the capability to concentrate on details and prioritize work is essential.
Ability to work independently.
Communicate effectively.
Efficiently handle a shifting workload.
Analyze complex situations.
Previous experience in a professional work environment.
Professional business references and a background screening will be required for all final applicants selected for a position.

Nice To Haves

Knowledge of and experience with general office software such as Microsoft Word, Excel, and Outlook is preferred.
General knowledge of Microsoft Word, Excel, Power Point and Outlook is highly desirable.
A four-year college degree is preferred.

Responsibilities

Work alongside Legal Administrative Assistants to support with various administrative duties and projects for attorneys.
Using Emburse, process expense reports in a timely manner for reimbursement.
Assist with entering in attorney time records into the time entry application prior to deadlines.
Coordinate travel and create detailed itineraries.
Reserve conference rooms and coordinate meeting details, such as technology, food and beverage requirements.
Assist with drafting and formatting correspondence.
Process UPS shipping labels.
Create and quality control mailing projects, labels, nametags.
Answer incoming calls for lawyers and redirect as needed.
Handle incoming mail with confidentiality.
Serve as back-up to Guest Services Specialist.
Miscellaneous administrative tasks.
Perform a variety of administrative duties including: project work; database entry; file maintenance; file organization; file indexing; file closing; preparation of file labels and folders; document production; binder organization; and assisting with copying.