Legal Support Assistant

Seyfarth Shaw LLP•Houston, TX

1d•Hybrid

About The Position

As a Legal Support Assistant, you will perform a range of secretarial and administrative tasks for assigned attorneys. This role involves working collaboratively with colleagues in a team environment, maintaining a professional image of the Firm through positive interactions with clients, attorneys, and staff, and ensuring the confidentiality of all client matters.

Requirements

5 - 7 years of litigation secretarial experience.
Recent experience at a large, national firm.
Proven ability to handle large dockets and complex litigation cases for Partner level attorneys.
Strong proofreading skills, attention to detail and solid grammar/spelling skills.
High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
Legal citation and legal terminology expertise.
Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
The ability to organize, prioritize and meet the demands of multiple attorney assignments.
Flexibility to work overtime occasionally.
Good attendance and punctuality.

Responsibilities

File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
Proofread documents and check for appropriate formatting, spelling and grammar.
Verify all attachments, exhibits and enclosures are included with court filings, transmittal letters and memoranda.
Prepare case and trial notebooks.
Review all incoming mail, distribute to attorneys as needed and upload to the DMS.
Prepare documents and packages for mail, messenger and overnight delivery.
Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
Assist with review and edit of bills as necessary.
Schedule and coordinate logistics for depositions, mediations, arbitrations and other client meetings.
Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
Provide secretarial support to attorneys, including coverage during absences or when additional assistance is needed by members of the LSA Team.
Other duties and projects as assigned.