Legal Support Assistant
About The Position
FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 25 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve. At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions. We are currently seeking a Legal Support Assistant to work directly with attorneys and legal practice assistants to gain hands-on, practical legal support experience. This is an excellent opportunity for an entry-level candidate. Employees typically invest two years in this position to develop the skills necessary for advancing to other open positions within the firm. The ideal candidate is a collaborative self-starter with the desire to gain hands-on experience within the firm.
Requirements
- Bachelor’s degree in any field or an associate degree with a major in paralegal studies. An equivalent combination of education and experience will be considered.
- Possess interpersonal skills necessary in order to communicate in person, by email and telephone and follow instructions effectively from a diverse group of attorneys, managers and business professionals.
- Excellent grammar, spelling, research, and writing skills.
- Ability to work independently, self-starter and demonstrate initiative.
- Ability to work collaboratively and cooperatively with others in a team-oriented environment.
- Ability to shift attention from one area of work to another quickly and effectively.
- Intermediate knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Ability to quickly become proficient in the firm’s computer applications and the use of office equipment.
Responsibilities
- Learn firm systems such as Aderant Time, ChromeRiver, NetDocuments, and inTapp by regularly attending IT training programs.
- Learn how to enter and review time entries in Aderant.
- Learn how to process and review expense reimbursements and check requests using ChromeRiver.
- Learn how to utilize programs such as Word, Excel, PowerPoint and Nuance to create and edit materials.
- Learn how to use Rendezvous and Outlook calendaring to coordinate and arrange meetings and conference calls, including booking conference rooms, arranging catering and/or technology needs and sending calendar invites.
- Learn how to draft and type correspondence, memoranda and other documents, and how to navigate and search NetDocuments to find previously created templates.
- Learn how to use office equipment to perform general office duties such as scanning, copying, collating and assembling documents.
- Provide a high level of customer service to internal and external clients.
- Demonstrate effective teamwork and provide overflow assistance to legal practice assistants as needed/requested.
- Provide front desk coverage and assist with the preparation and delivery of outgoing U.S. mail and interoffice mail in the Receptionist's absence.
- Assist with special projects as requested.
Benefits
- health care coverage (medical, dental, and vision)
- life insurance
- short- and long-term disability
- paid parental leave
- employee wellbeing and EAP programs
- paid time off
- 401(k) retirement plan with employer matching and profit-sharing
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
