Legal Specialist

Kimley-Horn • West Palm Beach, FL

7d • Onsite

About The Position

Kimley-Horn is looking for a Legal Specialist to join the corporate Legal team. We are looking for a driven, professional, organized legal specialist to support our Legal team. Your primary job duties will include handling third-party subpoenas and requests for production of documents, compiling project files for claims, maintaining discovery and internal legal team calendars, monitoring and maintaining legal database, and issuing notices, legal holds, and other legal correspondence as needed. You will also assist Marketing Teams throughout the firm with legal questions related to proposals.

Requirements

• Capable of managing and balancing multiple tasks/priorities with a sense of urgency
• Ability to respond quickly and efficiently to requests for assistance
• Ability to work independently in a fast-paced environment
• Highly organized and detail-oriented
• Ability to learn new tasks and/or software programs quickly
• Strong interpersonal skills
• Excellent written and oral communication skills
• Positive and client-oriented
• Ability to effectively partner with team members across the firm

Nice To Haves

• 5+ years of paralegal or legal administrative experience with focus on litigation preferred
• Proficient with Microsoft Office, Word, Excel, and Teams, and Legal Tracker is a plus

Responsibilities

• Support in-house attorneys
• Monitoring and updating claims management systems
• Management of litigation processes
• Process and respond to subpoenas
• Assist with document production and coordination of written discovery responses
• Coordinate depositions
• Calendar deadlines and updates
• Schedule calls related to claims or other legal matters
• Issue and place Litigation Holds
• Draft correspondence, releases, notices, and other legal documents
• Process settlements
• Communicate with clients, outside counsel and internal company departments
• Other duties include, but are not limited to, performing general administrative duties such as scheduling, coordinating travel, mailing, scanning, filing, expenses, processing invoices, and other legal assistance as needed
• General legal/law firm support
• General administrative support
• Respond to legal marketing questions
• Internal processes support/management (ways to improvise internal processes)
• Assist in developing team guidelines for use with outside counsel

Benefits

• Exceptional Retirement Plan: 2-to-1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed