Legal Secretarial Assistant IV - Family Court

City of New York•New York, NY

10d•$60,571 - $104,239•Onsite

About The Position

The Family Court Division is a fast-paced citywide division that is committed to the ethical practice of law as it relates to the City’s children, families, and communities. The Division Chief Secretary position requires the highest level of discretion, professionalism, and adherence to rules of confidentiality and fairness. The Division Chief Secretary is an integral part of that mission. The primary roles of the position are set out above; however, the role may change as required by our work.

Requirements

An associate degree from an accredited college including or supplemented by 12 semester credits in secretarial science, word processing, office automation and/or office technology
An associate degree from an accredited college, and either one year of satisfactory full-time professional general secretarial experience or six months of satisfactory full-time professional legal secretarial experience
A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization, and either two years of satisfactory full-time professional general secretarial experience or one year of satisfactory full-time professional legal secretarial experience
Education and/or experience equivalent to the above qualifications
Satisfactory completion of a one year specialized training program in secretarial science, word processing, office automation and/or office technology, or completion of 30 semester credits from an accredited college, including 12 semester credits in secretarial science, word processing, office automation and/or office technology may be substituted for one year of full-time general secretarial experience or six months of full-time legal secretarial experience
All candidates must possess a four-year high school diploma or its educational equivalent
Ability to type at a minimum rate of 55 words per minute
For assignments requiring stenographic skills, candidates must also have the ability to take legal dictation
For certain assignments, individuals may be required to have higher typing and stenographic skills

Responsibilities

Calendar, time, communications, records, and information management
High level meeting attendance, briefing and follow up
Maintaining a daily citywide dashboard
Typing, formatting, copying, and editing confidential complex documents for attorneys and other staff
Timely completion of internal and external presentations and correspondence and communications
Transcribing and summarizing documents, correspondence
Creating and maintaining statistical reports utilizing a variety of agency software applications
Transcribing notes at in-person meetings
Maintaining and auditing virtual and physical administrative files
Managing e-mail of Division Chief and/or Deputy Division Chiefs
Performing reception and receptionist duties for Family Court Administration
Maintaining citywide conference rooms including by booking them and working with Facilities for room set up
Maintaining Teams, zoom and conference call line calendars
Conducting quality assurance of citywide data
Providing administrative support for special projects
Assisting in planning and providing administrative guidance for training and other events and meetings with new employees
Assisting in the preparation of high profile cases assigned to high level staff
Disseminating information to staff as directed and following up on assignments
Providing clerical support for assignments requiring data entry and manual processes
Maintaining and distributing the office phone lists and personnel roster
Maintaining the Division SharePoint and public website platforms
May conduct research using a library or a computerized legal research system
May conduct routine internet research
Travel to and support of Borough Offices