Legal Recruiting Coordinator

Benesch Law•Chicago, IL

1d•Hybrid

About The Position

At Benesch, we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees. We are committed to providing the highest level of legal service and aspire to create a positive work environment. Benesch continues to earn placement on Chicago and Cleveland's Top Workplaces lists, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 125 list. Benesch is proud to be recognized for being a Firm that attracts and retains top talent. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. The Firm offers a full array of benefits. We are one of the fastest growing firms in the nation, with offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team. Benesch is proud to announce the opening for a Legal Recruiting Coordinator in our Chicago office! This position is hybrid and has work from home flexibility. This role is perfect for the assistant with prior law firm or law school legal recruiting experience who excels in being the glue that helps hold the department together and working in a fast-paced environment to help get matters across the finish line. Join Benesch and play a pivotal role in shaping the recruiting success of our organization.

Requirements

High School Diploma, Bachelor's Degree preferred.
At least 1 to 3 years of experience in a law firm is required.
Must be proficient in ViRecruit, LawCruit or similar ATS in addition to Microsoft Office Suite.
Must be highly organized and have the ability to independently multi-task and prioritize in a fast-paced environment.
Must possess an excellent client service attitude as well as outstanding professionalism and communication skills to provide optimal client service.
Must possess good judgment and tact and remain poised in high-stress situations.
Ability to maintain a high level of confidentiality is required.

Nice To Haves

Prior experience with Monday.com is preferred but not required.

Responsibilities

Coordinates interview schedules, including sending calendar appointments, reserving conference rooms, making travel arrangements, distributing materials, ordering food and collecting/distributing evaluations; communicates schedules internally, and to recruiters and candidates as appropriate.
Assists candidates with travel arrangements and expense reimbursements as needed.
Greets candidates in a professional and client-service manner and manages interview experience to provide a positive interview experience for each candidate and the interview team.
Tracks all lateral resumes received through ViRecruit and Monday.com, and performs preliminary due diligence/school and work background information gathering on candidates, as instructed by the legal recruiting team.
Processes expenses and placement fee invoices.
Coordinates appointments for recurring department meetings; takes notes in OneNote and follows up on action items.
Manages ViRecruit platform and Monday.com (i.e. resume upload, candidate data management).
Provides support to the Legal Recruiting Manager(s) to coordinate and manage the associate, of counsel, patent agent and staff attorney recruiting and interview experience.
Provides support to the Director of Legal Recruiting to coordinate the partner recruiting process.
Assists with compiling department statistics and reports.
Maintains up-to-date recruiting collateral materials with Marketing Department.
Maintains all placement agreements as they pertain to timekeeper hiring, tracking payment terms and expiration dates.
Assists in the development of a quarterly newsletter for placement firms.
Communicates properly and promptly with Benesch personnel and external contacts at all times and must exhibit a high level of customer service at all times.
Provides administrative support including correspondence, report generation, memoranda and/or other documents, revising, proofreading, assembling, and distributing prepared materials as necessary.
Assists with special projects as needed.
Performs other duties as assigned.