Legal Recruiting Admin Coordinator

Polsinelli • Chicago, IL

4d • Onsite

About The Position

Polsinelli is seeking a Legal Recruiting Admin Coordinator to support lateral attorney recruiting and law school engagement for the firm. This role involves regular interaction with the Legal Recruiting Team, attorneys, candidates, and external recruiters, acting as a proactive representative of the firm. The ideal candidate will possess strong interpersonal, communication, time management, and organizational skills, along with sound judgment, professionalism, and the ability to work both independently and collaboratively. This position is based in either the Kansas City, St. Louis, or Chicago office.

Requirements

• Bachelor’s degree required.
• A minimum of two (2) years of legal recruiting experience.
• Must have strong proficiency with Microsoft Outlook, Word, Excel, and PDF software (Kofax PDF or Adobe equivalent) and possesses the aptitude to learn other applications as defined by department needs.

Nice To Haves

• Experience with an Applicant Tracking System (viRecruit, LawCruit, or equivalent) is preferred.
• A minimum of three (3) years in previous law firm (or equivalent professional) experience is preferred.

Responsibilities

• Support lateral attorney and law student recruiting by entering candidate information, maintaining candidate records and status updates in the applicant tracking system (ViRecruit), and applicable candidate trackers on a daily basis.
• Coordinate candidate screening and full round interviews, including scheduling and related communications with candidates, interviewers, and external recruiters.
• Monitor virtual interviews (through Zoom).
• For in-person/in-office interviews, coordinate conference room reservations, including video conferences, across time zones, and when applicable, greet candidates upon arrival and escort them to the conference room.
• Draft and distribute meeting invitations for lateral candidate discussions, preparation calls, and other recruiting-related meetings; attend candidate preparation calls, take detailed notes, and prepare draft summaries for review and distribution to relevant stakeholders.
• Monitor, collect, and follow up on interviewer feedback throughout the recruiting process and maintain accurate candidate status information.
• Maintain lateral candidate and recruiting matter folders in iManage, ensuring materials are organized and current.
• Draft correspondence and notifications to support the candidate offer process.
• Assist with onboarding activities for lateral attorney hires, including coordinating information and communications with candidates and internal stakeholders.
• Assist with the recruiting for and the running of the Summer Associate Program in various offices including, but not limited to, providing support to the Recruiting Committee in assigned office(s), facilitating law school job fairs, scheduling on-campus interviewing, developing relationships with law school career services departments and organizing/attending outreach events to enhance the firm’s brand at target law schools as needed.
• Collaborate with and support the members of the Legal Recruiting team.
• Conduct research projects and other special assignments, as requested.
• Maintain a high level of confidentiality at all times.

Benefits

• Paid time off
• sick time off
• a referral program
• medical insurance and benefits
• dental insurance
• vision insurance
• life insurance
• AD&D insurance
• ID Theft insurance
• long-term disability benefits
• short-term disability benefits
• Parking/Transit reimbursement (varies depending on location)
• 401(k) benefits
• employee assistance benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level