Legal Receptionist

TORT INTAKE PROFESSIONALS • Phoenix, AZ

16h • $20

About The Position

The Legal Receptionist serves as the first point of contact for Tort Intake Professionals and plays a critical role in daily office operations. This position is responsible for creating a warm, professional front-desk experience while providing administrative and HR support to ensure the office runs efficiently. The ideal candidate is organized, personable, and comfortable managing multiple priorities in a fast-paced professional environment.

Requirements

• Interest in professional growth and learning about the tort legal intake industry
• High school diploma or equivalent
• Minimum of 1 year of experience in a receptionist, administrative, or office support role
• Able to confidently use Microsoft Office and/or Google Workspace (email, calendars, documents, spreadsheets) in a professional office setting.
• Strong communication and interpersonal skills
• Excellent organizational skills with strong attention to detail
• Ability to multitask, prioritize, and adapt to changing needs
• Professional appearance and demeanor
• Must be legally authorized to work in the United States. This position requires verification of employment eligibility in accordance with federal law, and participation in E-Verify.

Responsibilities

• Greet and assist guests, visitors, candidates, and vendors with a friendly, professional demeanor
• Answer and manage the general phone line, directing calls and inquiries appropriately
• Manage visitor check-in and maintain accurate guest logs
• Coordinate conference room scheduling and maintain shared office calendars
• Support HR and administrative functions, including assisting with onboarding and new hire orientations
• Welcome and orient candidates arriving for interviews
• Assist with mail distribution, supply inventory/orders, shipping, and delivery coordination
• Run basic reports and assist with data entry and administrative tracking
• Send out team notifications and updates via Slack/Teams
• Maintain a polished front office and professional environment aligned with company standards
• Support internal teams with general administrative tasks and special projects as assigned
• Report and coordinate routine office service needs with maintenance, cleaning, IT, and other support teams as needed
• Assist with office events, meetings, and coordination as needed

Benefits

• Comprehensive Health Coverage – Medical, dental, and vision plans tailored to support your wellbeing
• Paid Time Off – Generous PTO to help you recharge
• Fulfilling Career Path – Grow your skills while contributing to cases that change lives and hold corporations accountable

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED