Legal Process Specialist (Docketing/Calendaring)

Robinson Bradshaw•Charlotte, NC

2d•Hybrid

About The Position

Robinson Bradshaw is a full-service corporate law firm committed to delivering superior client experience. The Legal Process Specialist is primarily responsible for litigation docketing/calendaring — the critical process of identifying, calculating, and tracking dates and deadlines within litigation matters, including deadlines, hearings, discovery cutoffs, and statutes of limitations. Working within the Practice Support department, this role supports and enhances the firm's docketing (calendaring) operations using BEC Legal Systems, while also contributing to information governance, process analysis, and application development. This position requires keen attention to detail, strong interpersonal, organizational, time management, and communication skills paired with a dedicated client-service mentality. The individual must create and maintain a positive image through interactions with attorneys, staff, vendors, court personnel, and outside organizations.

Requirements

Minimum of two years of litigation (law firm) experience, preferably as a docketing (calendaring) clerk, legal assistant, or paralegal familiar with North Carolina rules and procedures is required.
Strong working knowledge of current federal, state, and local rules of civil procedure across multiple jurisdictions, with the ability to research and apply jurisdictional variations to deadline calculations is required.
Extreme attention to detail is required.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to create and proofread typed material for contextual, grammatical, typographical, or spelling errors.
Strong interpersonal skills are necessary to communicate in person, by email, and by telephone.
Proficiency with Microsoft Office Suite, case management software, and PDF management tools (e.g., Adobe Acrobat).

Nice To Haves

Experience administering an automated, rules-based docket and calendar system is strongly preferred (with proficiency in BEC Legal Systems preferred).
Proficiency with electronic filing platforms across federal (CM/ECF), state, and appellate court portals preferred.
Experience generating, auditing, and distributing docket (calendar) reports and the ability to identify scheduling conflicts, missing entries, or deadline discrepancies is preferred.

Responsibilities

Read and interpret incoming pleadings, court orders, and notices to accurately calculate critical dates, including response deadlines, discovery cutoffs, and statutes of limitations.
Generate and maintain case calendars by reviewing court documents, pleadings, correspondence, rules, and statutes, ensuring accurate and timely deadline tracking across all active matters.
Utilize docketing (calendaring) software to maintain electronic calendars.
Update and maintain all relevant case details, including but not limited to new matter details, case activity, status changes within the docketing system.
Monitor assigned docketing inboxes for e-filing notifications and docketing requests.
Distribute electronically filed pleadings to case team members.
Create, update and maintain the electronic pleadings and discovery files for all litigation matters.
Generate daily, weekly, and ad hoc deadline reports; audit active matters for scheduling conflicts or missing entries; and distribute schedules to legal teams.
Serve as an internal resource on court rules, local procedures, and docketing workflows, coordinating with attorneys, paralegals, court personnel, and outside vendors as needed.
Collaborate with attorneys, paralegals, and practice assistants to analyze scheduling and deadlines, navigate ambiguous situations, and ask and answer questions.
Help develop more efficient legal processes across the firm.
Provide end-user support by managing user rights and creating/tracking database usage.
Assist others in Practice Support with the creation of best-practice guidelines, workflows, and forms to apply within the department or in case/deal management.
Assist case teams with work within various litigation databases and further support various projects along the EDRM lifecycle.
Perform additional tasks as assigned by the Manager of Practice Support or Legal Process Coordinator