Legal Process Clerk I/II

County of Shasta•Redding, CA

8d•Onsite

About The Position

Under supervision, to learn to accept, process and type legal documents; and to perform related work as required. The ideal candidate for the Legal Process Clerk position is an organized, detail-oriented professional who works well in a team-driven environment. This individual demonstrates a commitment to accuracy and efficiency in handling legal documents, case processing, and time-sensitive tasks. A successful candidate is a dependable team player who can collaborate effectively with law enforcement officers, attorneys, social workers, and clerical staff, while also taking ownership of assigned responsibilities. The ideal candidate understands the importance of confidentiality and discretion in handling sensitive client information and legal materials. Strong communication skills—both written and verbal—are essential, as is the ability to follow complex instructions, adapt to evolving procedures, and maintain professionalism in all interactions, including with court personnel and justice partners. Experience with or having the ability to learn case management systems, document processing, and high-volume administrative workflows is highly desirable. A demonstrated ability to quickly learn new systems and procedures, coupled with a commitment to continuous improvement, will ensure success in this role.

Requirements

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:
Legal Process Clerk I: One (1) year of paid or unpaid experience in an office setting processing and typing documents or performing other office support duties.
Legal Process Clerk II: One (1) year of experience comparable to that of a Legal Process Clerk I with Shasta County.
Knowledge of office procedures and practices
Knowledge of business English, including vocabulary, correct grammatical usage, and punctuation.
Ability to operate standard office equipment
Ability to maintain accurate records
Ability to receive and account for fees
Ability to learn civil, criminal, juvenile, domestic, probate, family, child support, and other statutes governing the District Attorney, Probation, Public Defender, or Child Support Services departments
Ability to learn the operations and procedures of and the legal terminology and forms used in the District Attorney, Probation, Public Defender, or Child Support Services department.
Ability to determine acceptability and process criminal and/or civil documents
Ability to deal courteously and tactfully with attorneys, other employees and the public
Ability to type at a speed of not less than 45 words per minute from clear copy (depending on assignment)
Ability to perform legal clerical work
Ability to maintain accurate fiscal records

Nice To Haves

Experience with or having the ability to learn case management systems, document processing, and high-volume administrative workflows is highly desirable.
A demonstrated ability to quickly learn new systems and procedures, coupled with a commitment to continuous improvement, will ensure success in this role.
May require an alphanumeric data entry test score of 6,000 kph with a 95% accuracy rate (depending on assignment)

Responsibilities

Accept, process and type legal documents
Receive and process legal documents for filing in criminal, civil, juvenile, family law, child support, and probate actions
Examine documents for jurisdiction, accuracy and completeness and enters into register of action
Initially calendars cases
Check and issue subpoenas, summonses, writs of execution, possession, attachments, seizures of property, and similar documents
Index and cross index proceedings
Search records and files for prior actions
Answer questions for attorneys and the public
Collect fees, make change, write receipts and keep records
Type dictation and documents involving considerable legal terminology, such as complaints, warrants, motions, petitions, stipulations and judgments
Maintain trust account general ledgers
Act as an information source regarding department policies, procedures, and activities
Perform data entry and filing of booking reports and miscellaneous paperwork
Contact various agencies throughout the county to verify information (ex: obtaining police reports, court dates, etc.)
Prepare the Court calendar
Maintain confidentiality of information in accordance with departmental policy, as well as all applicable laws and regulations
Receive calls and directs callers to appropriate personnel
File reports and miscellaneous paperwork
Obtain and assemble information from files
Provide general assistance to the public
Interact with clients
Assist in-house personnel, as well as outside agencies in obtaining information
Perform related duties as assigned