Legal Practice Specialist – Hybrid

Chelsea Search Group•Chicago, IL

13d•Hybrid

About The Position

A large international law firm is seeking a Legal Practice Specialist for their Corporate and Litigation teams in their Chicago, IL office. This position will be part of their team of attorneys, paralegals and support staff providing a high level of service to both internal and external clients. As a member of a legal practice support team, the Legal Practice Specialist is responsible for coordinating the work of team members providing support to multiple timekeepers including Partners, Counsel, Associates, Team Attorneys, and Patent Agents. This position both coordinates and provides advanced legal and administrative support requiring in-depth knowledge of legal practice processes. The Legal Practice Specialist is also expected to provide support as needed to other teams and attorneys when the need arises.

Requirements

Minimum of five years of experience supporting attorneys in mergers and acquisitions in a law firm setting
Ability to work with complex, heavily formatted documents and revise documents from transcription
Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
Well versed in legal terminology, processes and definitions
Ability to work with a variety of software and to quickly learn new programs such as SimplyAgree, Relativity, Concordance, Lexis/Nexis, e-mail and internet
Ability to work on a team while displaying excellent client service acumen and supporting multiple legal professionals
Ability to accept multiple assignments, work on a team to complete the assignments, and coordinate various resources as needed
Excellent verbal, written, and interpersonal communication skills
Excellent service orientation and teamwork skills
Ability to work in a fast-paced environment with tight deadlines
Strong organizational skills with the ability to effectively manage, prioritize, and complete simultaneous assignments
Ability to read and understand legal documents
Excellent attention to detail with the ability to draft, format, and proofread legal documents
Maintain confidentiality of client information
Ability to work with limited supervision

Nice To Haves

Bachelor’s degree and/or Certificate from an ABA-approved program preferred

Responsibilities

Manage case workflow and case support
Prioritize, coordinate, and manage work assignments, working very closely with the team, to meet the support needs of the timekeepers
Utilize available firm resources, including the Resource Center, Research and Information Services, Marketing, Records, Mail and Copy Services, New Business Intake and Finance
Provide quality control and deadline management
Assist other support members on the team to complete timekeepers’ requests
Assemble, and organize documents related to corporate transactions
Assist in preparing closing memoranda and closing binders
Proofread and redline documents, correspondence and memoranda to ensure accuracy and quality control of copy, grammar, spelling, and punctuation
Prepare binders and hard copy materials as requested
Manage mailings, client contacts and update appropriate databases
Prepare reports, PowerPoint presentations, tables and Excel documents as requested
Assist with calendar coordination as needed, including availability of attendees and conference rooms, meeting notification and reminders, and preparation of meeting materials
Coordinate travel arrangements, including air, hotel, and car plans for timekeeper off-site meetings and events as needed
Process expense reimbursements and credit card statement reconciliations in accounting system
Open new clients and matters following New Business Intake and Records Departments' procedures as needed
Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents.