Legal Practice Coordinator (IP Litigation)

Morrison & Foerster, LLP • San Diego, CA

1d • Onsite

About The Position

The Legal Practice Coordinator is a trusted partner to attorneys and timekeepers, delivering administrative and practice support in a fast-paced, collaborative environment. The role combines organization, problem-solving, and project coordination to support attorney schedules, client matters, billing, and practice initiatives. The coordinator applies knowledge of legal procedures, firm operations, and client needs to anticipate next steps and deliver high-quality work.

Responsibilities span administrative coordination, billing and financial administration, travel and meeting logistics, team and leadership support, and litigation support. The coordinator supports litigation matters from inception through trial or resolution, including trial preparation, filings, depositions, logistics, and management of case documents and exhibits. The position is based in MoFo’s San Diego office.

Requirements

• At least 3 years of experience supporting attorneys, including partners, in a law firm or professional services environment.
• Experience managing complex administrative tasks, legal documents, and sophisticated scheduling.
• In-depth understanding of law firm practice areas.
• Experience coordinating cross-functional or interdepartmental projects and ensuring deadlines are met.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time and attendance, and billing tracking software.
• Ability to learn and adapt to new software applications and technological tools, and willingness to embrace new systems and processes.
• Excellent communication skills and ability to build effective internal and external client relationships.
• Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group.
• Discretion, diplomacy, and professionalism in verbal and written communications.
• Ability to interact effectively with management, staff, and external entities, including clients and prospective clients.
• Ability to work under pressure and complete assignments accurately and on time.
• Strong organizational skills, ability to multitask and prioritize workloads, and ability to meet deadlines.
• Sound decision-making and judgment; ability to solve problems proactively and maintain confidentiality.
• Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.
• Proactive approach to refining processes, adopting best practices, and seeking training to enhance technological skills.

Nice To Haves

• A bachelor’s or associate’s degree in business, finance, or a related field and relevant certifications are highly preferred.
• Experience with Aderant or 3E billing and time-tracking software.

Responsibilities

• Manage calendars, deadlines, travel, and meetings.
• Serve as a key contact for internal and external clients and screen communications.
• Maintain client, matter, and contact data in Outlook and Salesforce.
• Manage files in compliance with records and confidentiality policies.
• Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.
• Draft, edit, and finalize legal and administrative documents.
• Coordinate practice projects, meetings, research, and events.
• Support client development efforts, including pitches and meetings.
• Partner with Billing, Marketing, IT, and Office Services.
• Manage attorney time entry and ensure timely submission.
• Assist with budgets, projections, and client reports.
• Support billing, invoicing, and client inquiries, and assist with collections as needed.
• Process expenses, reimbursements, and invoices.
• Arrange domestic and international travel.
• Coordinate meetings, conferences, and client events; prepare itineraries and distribute materials.
• Anticipate attorney needs and manage priorities.
• Communicate professionally with clients and vendors.
• Provide backup support and assist with training and team initiatives.
• Support litigation matters from inception through trial or resolution, including trial preparation, filings, depositions, and logistics.
• Manage case documents and exhibits.

Benefits

• Medical, dental, vision, life, and disability coverage options.
• Parental leave and family benefits, including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day.
• Birthday holiday.
• Annual education reimbursement.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.
• Discretionary bonus may be available.
• Overtime compensation as applicable.
• Retirement contributions.
• Paid holidays and PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed