Legal Practice Coordinator

Fennemore Craig•San Bernardino, CA

4d•$29 - $30•Onsite

About The Position

Fennemore has an excellent opportunity for a Part-Time Legal Practice Coordinator to join our Inland Empire office. This role is fully onsite and provides legal, administrative, client-service, and practice-support assistance to attorneys and paralegals, with a particular focus on estate planning, trust administration, probate, and related client matters. This position is ideal for someone who is highly organized, calm under pressure, detail-oriented, and comfortable assisting clients and families who may be navigating sensitive personal circumstances.

Requirements

Minimum of 3-years legal experience in related capacity, high school diploma.
Strong attention to detail, thoroughness, and accuracy.
Strong organizational skills, able to multi-task (handle several jobs at one time).
Flexibility for daily changes to business needs.
Extreme proficiency in Microsoft Office and working with PDF documents.
Must be reliable and flexible.
Strong team player with customer service orientation.

Responsibilities

Receiving, routing, and tracking sensitive original documents, including wills, trusts, deeds, death certificates, tax notices, checks, and financial records.
Assisting clients with non-legal administrative needs, including signatures, copies, scanning, notarization coordination, and secure document delivery.
Coordinating notarizations and witnesses when needed.
Processing mail, certified mail, courier deliveries, and overnight packages, including time-sensitive probate and trust administration materials.
Handling in-person pickup and delivery of original estate planning binders, executed documents, checks, and other secure materials while following appropriate chain-of-custody procedures.
Supporting client meetings, hearing, and mediation logistics, including assembling physical materials, notebooks, binders, and documents for attorneys.
Using templates or instructions from attorneys or paralegals to draft legal documents, correspondence, forms, and other practice group materials.
Assisting attorneys and paralegals with filing, calendaring, mailings, phones, document organization, and other legal administrative support.
Working on multiple projects while remaining organized, accurate, and deadline focused.
Communicating directly with clients in a non-advisory capacity.