Legal Practice Assistant

Cozen O'Connor • Charlotte, NC

2h • Onsite

About The Position

Cozen O’Connor is hiring a Legal Practice Assistant for its Charlotte office to provide primary support to litigators in the Global Insurance, Subrogation & Recovery, and Business Litigation practices. The role combines comprehensive litigation and administrative support with responsibility for electronic filings, litigation procedures, court rules, case-file management, and deadline tracking. It also supports client-specific procedures for depositions, invoices, and communications.

The Legal Practice Assistant will contribute to office operations in partnership with the Regional Office Manager, including facilities coordination, vendor management, office services, and other administrative functions. The role requires strong organization, communication, proofreading, and multitasking skills, as well as the ability to work collaboratively in a fast-paced environment.

Cozen O’Connor is a full-service law firm established in 1970, with more than 1,000 attorneys and 35 offices across two continents. The firm describes its workplace as committed to inclusion and encourages applications from people returning to the workforce; gaps in experience are not penalized. Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Requirements

• At least 5 years of experience as a practice assistant or in a related legal support role.
• Typing speed of 75 or more words per minute.
• Proficiency in state and federal court filings, including North Carolina, South Carolina, Georgia, and Federal District Court.
• Strong verbal and written organizational and communication skills, with the ability to interact professionally with clients, attorneys, and staff.
• Excellent proofreading skills and attention to detail, with the ability to multitask.
• Strong document-processing and project-management skills.
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, and Word, including Styles and Redlining, and proficiency with Adobe Pro.
• Familiarity with setting up and processing Tables of Contents and Tables of Authorities.
• Ability to operate the firm’s software applications at an advanced level within a reasonable period of time, with excellent reading comprehension and proofreading skills.
• Experience collaborating and contributing to a team environment to complete tasks efficiently and promptly.

Nice To Haves

• Experience with document management programs; iManage is preferred.

Responsibilities

• Draft, format, proofread, and maintain legal documents and correspondence; organize and manage electronic client and matter files in iManage in accordance with firm procedures.
• Handle electronic court filings in North Carolina, South Carolina, Georgia, and federal courts, including monitoring filing requirements, deadlines, and local court rules.
• Maintain attorney calendars and monitor deadlines, court appearances, depositions, arbitrations, mediations, and statutes of limitations.
• Process attorney expense reports and vendor invoices in Chrome River or according to client business practices.
• Draft and update case management documents, case-file logs, litigation budgets, discovery responses, and status reports.
• Maintain client and matter files in electronic and paper filing systems according to firm procedures.
• Coordinate meetings and legal proceedings, including depositions, mediations, and arbitrations; schedule clients, witnesses, court reporters, mediators, and conference calls.
• Prepare and assemble materials for hearings, depositions, mediations, arbitrations, trials, and settlement conferences.
• Communicate professionally with clients, opposing counsel, court personnel, vendors, insurance carriers, and internal departments.
• Process new client and matter intake, including engagement documentation, matter setup, and file organization.
• Enter, update, and maintain information in case management, claims management, and other firm systems.
• Process attorney time entries, expense reports, check requests, and travel arrangements, and provide other administrative support.
• Assist with office operations, including facilities and building-related matters, vendor coordination, office services, and special projects in partnership with the Regional Office Manager.
• Perform general administrative duties, including scanning, copying, mail distribution, records management, and document production.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed