Legal Operations Coordinator

The Mennel Milling Company • Fostoria, OH

10d • Onsite

About The Position

The Legal Operations Coordinator plays a key role in enhancing the efficiency, organization, and effectiveness of Mennel’s legal department. This role involves managing legal workflows, contracts, compliance activities, and technology platforms while supporting the delivery of legal services across the enterprise. The position is full-time, Monday–Friday, 8:00 AM – 5:00 PM, with hours potentially varying based on workload. The location is the Corporate Office in Fostoria, Ohio.

Requirements

• Minimum of 2 years of paralegal, legal operations, or corporate legal department experience
• Experience with contract lifecycle management (CLM) processes
• Proficiency with legal management systems such as Filevine or similar platforms
• Working knowledge of corporate governance, compliance tracking, and records management
• Strong organizational, project management, and prioritization skills
• Ability to perform initial contract and document reviews
• Exceptional written and verbal communication skills
• High level of professionalism, discretion, and confidentiality

Nice To Haves

• Associate degree in Legal Studies, Pre-Law, Paralegal Studies, or related field preferred
• Legal Operations certification or coursework (CLOC, ACC, or similar) preferred

Responsibilities

• Serve as the primary point of contact for internal legal requests
• Coordinate matter intake and workflow through legal management software (Filevine)
• Create, manage, and maintain active and archived legal files
• Monitor legal matter status and ensure timely follow-up and closure
• Manage contract intake, tracking, filing, and renewal notifications
• Coordinate contract review and approval workflows across business units
• Maintain contract repositories, version control, and audit readiness
• Track key contract obligations, deliverables, and important dates
• Review and process outside counsel invoices in accordance with billing guidelines
• Track legal spend and assist with budgeting, forecasting, and reporting
• Support relationships with outside law firms and legal service providers
• Serve as administrator and subject matter expert for Filevine and Filejet
• Identify opportunities to improve workflows, reporting, and data quality
• Support implementation of legal technology solutions and process improvements
• Maintain templates and forms for standard legal agreements
• Support routine contract requests and contract administration activities
• Conduct initial reviews and issue-spotting for standard commercial agreements
• Support Assistant Secretary responsibilities, including board and shareholder meeting minutes
• Maintain corporate records and entity management documentation
• Coordinate multi-entity compliance activities and annual filings
• Track governance deadlines and ensure timely completion of required filings
• Conduct legal research on compliance and regulatory topics under attorney supervision
• Coordinate calendars, meetings, and travel arrangements for the legal team
• Support special projects and strategic initiatives as assigned

Benefits

• Competitive Pay
• Flexible Accrued Paid Time Off and Holiday Schedule
• Health & Wellbeing Benefits (medical, prescription, vision, dental, HSA, company-paid short-term disability, EAP, Local YMCA cost sharing, and more)
• Life Insurance
• Profit Sharing
• Career Advancement & Training Opportunities
• Rewards & Recognition Program
• Retirement Contributions (401k, etc.)
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree