Legal Operations Billing Manager

BioNTech•Cambridge, MA

2d•$113,600 - $181,600•Remote

About The Position

The Legal Operations Billing Manager will play a critical role in supporting the Legal and IP teams at BioNTech. Reporting to the Vice President Legal, Deputy General Counsel (Corporate Governance, Transactions & Legal Operations), this role will collaborate closely with the Legal and IP teams, outside counsel, vendors, and cross-functional teams to optimize legal financial operations. The primary focus will be on managing the legal and financial operational processes related to outside counsel management globally, with a strong emphasis on data analysis, reporting, and system management. This position may be fully remote.

Requirements

Bachelor’s Degree required.
Advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.).
Deep understanding of accounting principles and legal billing guidelines.
Experience with financial dashboards utilising PowerBI.
5+ years of finance or legal operations experience required.
Strong project management skills.
Must be a team player who can easily handle shifting priorities and multi-tasking in a deadline-oriented and collaborative environment.
Demonstrated leadership and project management experience in cross-functional projects.
Experience with legal e-billing and matter management systems.
Excellent analytical skills and comfort working with multiple data sets, with the ability to draw conclusions and make informed recommendations.
Ability to present complex information in an accurate and persuasive manner to all levels of management.
Excellent written and verbal communication skills.
Intellectually curious with the ability to process a great deal of information in a fast-paced environment, willing to take initiative.
Demonstrates integrity to manage sensitive and confidential information.
Strong client service orientation and a high level of customer focus and initiative.
Experience working with legal vendors and legal budgets and effectively managing projects from initiation to delivery.

Responsibilities

Act as the primary contact for all billing management issues with internal stakeholders, outside counsel and vendors.
Partner with BioNTech’s Legal and IP teams to select and evaluate appropriate outside counsel, pricing, and legal vendors to ensure quality of service and maximize value.
Oversee timekeeper management, including new timekeeper requests and approvals.
Drive the strategy for using analytics and business intelligence to assess outside counsel work and spend.
Identify opportunities for improving efficiencies and driving value in outside counsel engagements.
Manage RFP processes and oversee the annual outside counsel rate increase request process.
Manage outside counsel and vendor onboarding processes to BioNTech’s e-billing and matter management system.
Ensure integration, development, and continuous improvement of the e-billing system.
Ensure compliance with global financial and budgeting requirements.
Process, monitor and audit outside counsel invoices, ensuring accuracy and compliance with legal billing guidelines.
Understand direct and indirect tax implications for outside counsel invoices in various countries/regions.
Respond to outside counsel and vendor queries regarding invoices and payments, acting as the primary contact for invoicing issues.
Monitor and reconcile invoices between e-billing and ERP systems.
Analyze rejections and/or deductions, resolve issues, and coordinate revisions or adjustments.
Manage the accrual process, reconciliation, and communication with outside counsel.
Process and analyze key billing and matter data sets to perform comparative analytics and identify trends across functional activities.
Recommend and implement process improvements to ensure efficiencies in outside counsel spend.
Implement and create outside counsel reports, dashboards, KPIs, and analytics for reporting using tools like Excel and Power BI.
Support regularly scheduled monthly, quarterly, and annual reporting requirements and accruals accounting.
Assist with internal forecasts, financial planning and potential budget risks to ensure the Legal and IP teams meet their strategic financial targets.
Combine strategic perspective, problem-solving skills, and disciplined implementation to optimize the Legal Operations function.
Gather and act on input from stakeholders to identify opportunities to enhance the Legal and IP teams’ operational and administrative processes.
Establish (in collaboration with the Legal Operations function), coordinate and maintain the Legal & IP teams’ global legal vendor management strategy, processes, and tools in line with industry best practice.

Benefits

Medical, Dental and Vision Insurance
Life, AD&D, Critical Illness Insurance
Pre-tax HSA & FSA, DCRA Spending Accounts
Employee Assistance & Concierge Program (EAP) available 24/7
Parental and Childbirth Leave & Family Planning Assistance
Sitterstream: Virtual Tutoring & Childcare Membership
Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown.
401(K) Plan with Company Match
Tuition Reimbursement & Student Loan Assistance Programs
Wellbeing Incentive Platforms & Incentives
Professional Development Programs
Commuting Allowance and subsidized parking
Discounted Home, Auto & Pet Insurance