Legal Operations and Contracts Specialist

Edible Arrangements, LLC•Atlanta, GA

2d•Onsite

About The Position

The Legal Operations & Contracts Specialist plays a central role in the day-to-day efficiency of the Edible Brands legal department. This position combines advanced paralegal expertise with hands-on administration of the company’s contract lifecycle management platform (Ironclad), broad contract support, and legal administrative functions. The ideal candidate is systems-minded, detail-oriented, and thrives as a trusted operational partner to attorneys and business stakeholders—keeping the legal department running smoothly while supporting high-quality contract execution across the organization.

Requirements

Bachelor’s degree required; Paralegal Certificate from an ABA-approved program strongly preferred. JD not required.
Minimum 5 years of experience in a legal operations, paralegal, or contracts specialist role, with extensive and demonstrable hands-on experience.
2+ years of demonstrated, hands-on experience administering a CLM platform; Ironclad strongly preferred. Experience with comparable platforms considered.
Proven experience supporting commercial contracting, including drafting and redlining standard agreements (NDAs, MSAs, SOWs, vendor agreements) under attorney supervision.
Proficiency with Microsoft 365 (Word, Excel, Teams, SharePoint), Adobe Acrobat, and DocuSign or comparable eSignature tools.
Strong organizational and project management skills with the ability to manage multiple priorities simultaneously in a fast-paced environment.
Exceptional written and verbal communication skills; ability to interact credibly with attorneys, executives, and business counterparts.
High degree of discretion, professionalism, and sound judgment in handling confidential legal matters.

Nice To Haves

Ironclad certification or completion of Ironclad’s administrator training program.
Familiarity with NetSuite or similar enterprise platforms integrated with CLM.
Background in a multi-brand, franchise, retail, or consumer-facing corporate legal department strongly preferred.
Notary Public commission (or willingness to obtain).

Responsibilities

Serve as the primary system administrator for the Ironclad CLM platform, including configuration, workflow design, user provisioning, permissions management, and troubleshooting.
Build, maintain, and optimize contract workflows, approval routing, playbooks, and automated notifications within Ironclad.
Manage contract templates, clause libraries, and fallback language in coordination with legal counsel.
Generate and analyze contract reporting, dashboards, and metrics to support business decisions and legal risk oversight.
Lead user onboarding, training, and ongoing support for internal stakeholders across departments.
Coordinate system upgrades, integrations with third-party tools (e.g., eSignature platforms, ERP), and liaise with Ironclad support and implementation partners.
Develop and enforce contract management policies, naming conventions, metadata standards, and data integrity protocols.
Draft, review, and redline a broad range of commercial contracts including NDAs, vendor agreements, MSAs, SOWs, and partnership agreements under attorney supervision.
Support the negotiation process by tracking redlines, version histories, and outstanding issues across multiple counterparties.
Conduct legal research using Westlaw, LexisNexis, or equivalent platforms; summarize findings for attorney review.
Prepare and file corporate governance documents, regulatory filings, and entity maintenance records.
Maintain matter management systems and coordinate with outside counsel on active legal matters as directed.
Manage the legal department’s document management system, ensuring accurate filing, version control, and retention compliance.
Coordinate the legal department’s invoice review and outside counsel billing processes, including e-billing platform management.
Support budget tracking, accrual reporting, and spend analysis for the legal department.
Maintain legal entity records, corporate minute books, and registered agent information.
Coordinate notarization, apostille, and execution logistics for legal documents.
Assist with legal department projects, process improvement initiatives, and special assignments as directed by legal leadership.