Legal Operations Administrator

Ledn

7d • $65,000 - $95,000 • Remote

About The Position

Ledn is seeking a full-time Legal Operations Administrator to join its legal and compliance team. This role will manage legal records and entity management for multiple Ledn entities across various jurisdictions, coordinate operational workflows for the legal and compliance team, and provide administrative support for critical legal and regulatory compliance initiatives. The position reports to the Senior Corporate Counsel and collaborates with internal teams and external stakeholders. This is an adaptive role requiring a self-starter who is agile with technology, meticulous, and willing to embrace AI tools. The ideal candidate is curious, adaptable, and eager to learn and grow in a fast-paced, dynamic environment.

Requirements

• 5+ years of experience in a law clerk, legal administrative, legal operations, law firm coordinator, or related role.
• Demonstrated aptitude for AI systems and processes. Eager to help build, test, and improve them alongside technical colleagues.
• Exceptional organizational skills, attention to details, and demonstrated ability to build processes that promote efficiency.
• Experience working with entities across multiple jurisdictions.
• Experience with supporting due diligence, maintaining minute books, and performing legal and regulatory compliance filings.
• Experience with contract lifecycle management tools or legal operation systems.
• Excellent technology skills and comfortable with learning new tools, including AI.
• Keen to embrace AI tools to accelerate learning, enhance decision-making, improve quality of work product, and support smarter ways of working.
• Resourceful and love seeing challenging projects through from start to finish.
• Ability to work independently, prioritize competing tasks to meet deadlines, and take the initiative to get the job done.
• Passion for collaboration, making an impact, and driving change.
• Must be willing to undergo applicable background and employment verification checks, in compliance with local laws and regulations, if selected.
• Candidates must be available to work during Eastern Standard Time (EST) or Central Standard Time (CST) business hours.

Nice To Haves

• Experience working in regulated industries (e.g., financial services, fintech, crypto).
• Fluency in Spanish (reading, writing, verbal communication) is an asset.
• Exposure to regulatory, operational, or compliance considerations in financial services.

Responsibilities

• Design and administer intake processes for legal and compliance requests (e.g., contract reviews, marketing reviews, customer inquiries, regulatory/law enforcement requests).
• Partner with Ledn’s AI and Data team to design, build, and iterate on AI-enabled systems, workflows, and automations that support the legal and compliance team.
• Maintain the legal and compliance team’s data, records, and knowledge sources that AI systems rely on.
• Support legal and compliance team workflows, including matter tracking, resource planning, and calendar coordination.
• Manage invoicing, record-keeping, and other administrative processes for the legal and compliance team.
• Support legal reviews of basic commercial agreements such as NDAs, simple leases, and insurance policies.
• Support regulatory licensing applications and regulator inquiries across multiple jurisdictions, including gathering relevant documents, coordinating responses, and tracking progress.
• Support due diligence requests from internal and external stakeholders.
• Manage corporate records, registrations, and filings for multiple Ledn entities in the Cayman Islands, US, Spain, UK, Canada and other jurisdictions as we expand.
• Maintain minute books, corporate resolutions, director and officer records, and corporate organizational charts for multiple Ledn entities.
• Coordinate with external corporate service providers, local counsels, and internal stakeholders to ensure filings, responses to external requests, and deadlines are addressed in a timely manner.
• Administer the company’s equity incentive plan management system (Carta).

Benefits

• Competitive PTO package
• Ownership in the company (shared equity)
• Opportunity to work remotely anywhere in the world for up to 180 days (subject to restrictions)
• Career that provides purpose in your job
• Comprehensive, best-in-class total rewards package that starts on your first day

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed