Legal Office Assistant (Non-Permanent) | Social & Health Services Division | Tumwater

State of Washington • Thurston County – Olympia, WA

7d • $43,836 - $58,392 • Hybrid

About The Position

The Washington State Attorney General’s Office, Social and Health Services Division, is seeking a dependable, organized, and service-oriented individual to join our team as a temporary Legal Office Assistant (LOA). The LOA plays an important role in the division’s daily operations by providing reception, administrative, and basic litigation support to attorneys, paralegals, and professional staff. The successful candidate will be comfortable managing competing priorities, working with detailed and confidential information, and providing responsive customer service in a busy legal environment. This position is temporary through December 2026.

Requirements

• Provides professional and courteous customer service.
• Communicates clearly and accurately in person, by telephone, and in writing.
• Is highly organized and able to manage multiple assignments and deadlines.
• Demonstrates strong attention to detail and follows established procedures.
• Exercises good judgment when handling confidential or sensitive information.
• Is comfortable learning electronic case management, purchasing, travel, and records systems.
• Works collaboratively and is willing to assist wherever needed.
• Can work independently while knowing when to ask questions or seek assistance.
• Has experience providing office, clerical, administrative, customer service, or legal support.
• High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.
• One year of legal office experience.
• A combination of two years of college education and/or relevant experience.
• A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.

Nice To Haves

• Experience working in a legal, court, government, or similarly deadline-driven environment is beneficial but is not required if the applicant demonstrates strong transferable administrative skills and the ability to learn new processes.

Responsibilities

• Serve as the division’s primary point of contact for incoming telephone calls from the public, courts, client agencies, opposing counsel, and other stakeholders.
• Receive, process, and distribute incoming mail, legal documents, electronic faxes, and communications from shared inboxes.
• Prepare outgoing mail and deliveries using USPS, FedEx, and legal messenger services.
• Use the division’s case management system to identify case assignments, update case information, compile reports, and route documents to the appropriate staff.
• Assist with filing, serving, copying, organizing, labeling, and assembling legal documents, trial notebooks, exhibit binders, and other case materials.
• Support case closure, records retention, archiving, and disposition activities.
• Monitor and process administrative requests, purchasing invoices, vouchers, travel arrangements, reimbursements, and resource reservations.
• Maintain office supplies, safety supplies, computer equipment inventories, loaner equipment, and multifunction devices.
• Assist with employee onboarding, workstation preparation, identification badge requests, contact lists, and other administrative needs.
• Coordinate furniture requests, office moves, equipment surplus, facilities requests, and vendor service calls.
• Provide additional clerical and administrative support as assigned.

Benefits

• Medical/Dental/Vision for employees & dependent(s)
• Vacation, Sick, and Other Leave
• 11 Paid Holidays per year
• Public Employees Retirement System (PERS) plans
• Life Insurance
• Dependent Care Assistance
• Flexible Spending Accounts
• Public Service Loan Forgiveness
• Tuition Waiver
• Deferred Compensation
• Employee Recognition Leave
• Flexible schedules
• Part-time/hybrid telework options
• A Wellness Program
• Infants in the Workplace Program
• Employee Assistance Program (provides counseling, webinar, and other cost-free support resources)
• Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED