Legal Office Administrator 1, OGC

Commonwealth of Pennsylvania • Dauphin County, PA

1d • Hybrid

About The Position

This position supports attorneys and manages essential administrative responsibilities within the Bureau of Regulatory Counsel to ensure efficient legal operations. Within this role, you will oversee a range of activities such as budget support, procurement, human resources liaison functions, and office space utilization. As a Legal Office Administrator 1, you will perform the following duties: Legal Support: Organize case files, prepare legal documents, track deadlines, and assist with research and trial materials. Document Management: Administer litigation holds, process filings, maintain records, and respond to information requests. Office Operations: Coordinate daily administrative tasks, manage supplies, prepare reports, and recommend improvements to procedures. Technology Use: Utilize Office 365 tools and other systems to support attorneys with information management and workflow needs. Procurement Coordination: Monitor purchasing activities, review transactional operations, prepare vouchers, and ensure compliance with policies. Confidentiality Practices: Handle sensitive information responsibly and maintain strict confidentiality in all interactions.

Requirements

• Two years of varied office management or staff work within a public or private legal office
• At least one year of professional experience using Microsoft Office Suite software
• At least one year of professional experience formatting and filing legal documents
• At least one year of professional experience proofreading documents accurately, including the use of correct legal citations
• At least one year of professional experience managing large projects, such as exhibit preparation for multi-day trials or hearings
• At least one year of professional experience handling and maintaining confidential information
• Knowledge of the principles and practices of legal office administration
• Ability to perform essential job functions

Nice To Haves

• Professional experience interpreting, editing, and/or composing legal documents, including verification of transcript references cited in legal briefs
• Professional experience working with clients, opposing counsel, citizens, and/or court officials
• Training in and use of Westlaw or Lexis legal research tools and briefing aids

Responsibilities

• Organize case files, prepare legal documents, track deadlines, and assist with research and trial materials
• Administer litigation holds, process filings, maintain records, and respond to information requests
• Coordinate daily administrative tasks, manage supplies, prepare reports, and recommend improvements to procedures
• Utilize Office 365 tools and other systems to support attorneys with information management and workflow needs
• Monitor purchasing activities, review transactional operations, prepare vouchers, and ensure compliance with policies
• Handle sensitive information responsibly and maintain strict confidentiality in all interactions
• Oversee budget support, procurement, human resources liaison functions, and office space utilization

Benefits

• Telework opportunity (part-time, up to 2 days per week, upon successful completion of probationary period)
• Equal employment opportunity
• Commitment to a diverse workforce
• Inclusion as a value
• Protection against discrimination based on race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed