Legal Information Lifecycle & Governance Coordinator
About The Position
HireNow Staffing is actively recruiting a seasoned, highly skilled Legal Information Lifecycle & Governance Coordinator to join one of our valued client partners. This full-time hybrid opportunity is designed for a highly organized professional who excels at maintaining information accuracy, managing records throughout their lifecycle, and supporting legal professionals with exceptional service and attention to detail. The successful candidate will play an integral role in supporting Information Governance operations by overseeing physical and electronic records, maintaining information integrity, coordinating records retention activities, and ensuring compliance with firm policies and established legal records management standards. This position requires excellent organizational skills, strong communication abilities, and a proactive mindset capable of managing multiple priorities within a collaborative legal environment.
Requirements
- Bachelor's degree or equivalent professional experience within a legal, administrative, records management, information governance, or professional services environment.
- Previous experience supporting records management, document management, information governance, or legal records operations.
- Strong proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Excellent organizational skills with exceptional attention to detail and accuracy.
- Ability to manage multiple priorities while meeting deadlines in a fast-paced office environment.
- Strong written and verbal communication skills with a customer-service mindset.
- Ability to work independently while collaborating effectively across multiple departments and office locations.
- High level of professionalism, discretion, and commitment to maintaining confidential information.
- Must currently reside within commuting distance of Detroit, Michigan.
- U.S. citizens or individuals authorized to work in the United States only. No employment sponsorship is available.
Nice To Haves
- Experience supporting Information Governance or Records Management within a law firm or other professional services organization.
- Familiarity with legal records management software, electronic document management systems (DMS), or records tracking platforms.
- Experience coordinating records retention, disposition, offsite storage, and file inventory processes.
- Knowledge of legal records compliance, document retention policies, and information governance best practices.
- Experience supporting attorneys, legal assistants, paralegals, and administrative professionals.
- Strong reporting, auditing, and process improvement experience.
- Demonstrated ability to improve operational workflows while maintaining exceptional records accuracy.
- Stable employment history demonstrating long-term professional growth, reliability, and accountability.
Responsibilities
- Coordinate the complete lifecycle of legal and administrative records from creation through retention and final disposition.
- Maintain accurate tracking of physical files, storage containers, barcodes, and offsite storage locations.
- Process attorney, legal staff, and administrative requests for file retrieval, transfers, indexing, and record updates.
- Organize, classify, and maintain client and firm records according to established information governance standards.
- Support records retention schedules, disposition activities, and secure destruction processes while maintaining compliance requirements.
- Perform quality reviews to ensure records are accurately indexed, labeled, documented, and stored.
- Generate activity reports, inventory metrics, and records management documentation for leadership review.
- Assist with onboarding and training office personnel regarding records management procedures and information governance best practices.
- Collaborate with Information Governance leadership to improve operational workflows and records management efficiency.
- Support special projects involving records migration, digitization, auditing, and information management initiatives.
- Maintain confidentiality while handling sensitive client and firm information.
Benefits
- Comprehensive Medical, Dental, and Vision Insurance
- 401(k)
- Paid Time Off
- Paid Holidays
- Life Insurance
- Employee Assistance Program
- Professional Development
- Career Advancement Opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
