Legal Executive Assistant

Proskauer•New York, NY

4d•Onsite

About The Position

Proskauer is a leading global law firm with over 800 lawyers, representing top organizations and global players in complex, innovative, and game-changing legal matters. The firm works across various practices, industries, and jurisdictions, serving asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends, and other industry-redefining companies. The Legal Executive Assistant role requires a highly organized, competent individual with strong administrative skills, who is comfortable in a high-pressure environment. The successful candidate must demonstrate a high level of initiative, exercise excellent judgment with limited guidance, and be able to work effectively in a team setting.

Requirements

Bachelor's Degree
5-10 years of administrative or legal experience
Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
Comfort with technology and ability to learn programs and software
Self-starter
Extremely organized
Detail-oriented with a strong commitment to accuracy
Maintain composure in high-pressure situations and a fast-paced, multi-authority environment
Multi-task and manage priorities effectively
Discretion when dealing with confidential matters
Exceptional follow-up and follow-through skills
Available to work overtime as needed
Physical presence in Proskauer’s offices on a regular basis (at least 4x per week, or more, if it becomes the policy of the Firm or as business needs require)

Responsibilities

Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft using MS Word
Proofread all documents for accuracy and completeness
Open new client matters and request conflict checks
Generate new files and ensure filing is kept current
Prepare files to be closed utilizing proper records storage procedures
Maintain an up-to-date listing of client/matter names and numbers for attorneys
Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
Coordinate attorney travel schedules, transportation, and accommodations
Prepare expense reports via the Chrome River system and submit as appropriate
Enter attorney time and review entries in Intapp
Liaise with Client Operations team for partner billing matters
Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
Build client relationships by courteously communicating with clients and co-workers
Work as part of the assistant team and provide support to attorneys
Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
Demonstrate the highest level of confidentiality with client and attorney information
Other projects and duties as assigned