Legal Executive Assistant | Camden Corporate Office

Camden • Houston, TX

1d

About The Position

The Executive Assistant (Legal) manages a wide range of administrative and executive support-related tasks and works independently with little or no supervision. This position is primarily responsible for managing intake of internal and external legal inquiries, scheduling meetings and calls, and supporting a wide variety of needs that arise. The Executive Assistant (Legal) interacts with team members at all levels in a fast-paced environment while remaining flexible, proactive, resourceful and efficient. This position must operate with a high level of professionalism, decision-making ability and confidentiality.

Requirements

• Bachelor’s degree preferred
• 5 years of legal secretary or paralegal experience
• Proficient in Microsoft Word, Teams, PowerPoint, Excel, Adobe Acrobat, and DocuSign
• Professionalism and ability to keep strict confidentiality
• Excellent verbal and written communication skills

Responsibilities

• Intake and summarize received legal documents, court notices, and other property-related matters while routing to appropriate parties.
• Coordinates calendars for internal participants and third-party guests, and schedule meetings/rooms
• Complies with critical date deadlines and event calendar
• Manages invoice processing, file archiving, meeting schedules, and expense reports
• Reviews and processes subpoenas, warrants, and other government issued requests for supervisor’s execution and delivery
• Coordinates execution of affidavits by appropriate company personnel for litigation and transactional documents
• Maintain list of active litigation holds and their applicable statutes of limitations.
• Prepare and track key transaction deadlines (contract timeline/summaries and outlook calendars/reminders), upkeeping changes caused by amendments, task completion, etc.
• Maintain document repositories in NetDocuments, including setup and removal of new matters/properties as needed in accordance with record retention schedule.
• Maintains permanent property-related files, which includes extensive coordination with company personnel
• Create and maintain Microsoft Teams channels and folders for collaboration
• Coordinates finalization of Board and Committee Meeting minutes
• Works with Paralegals and Records Information Specialist on all company records and information management projects
• Obtains certified corporate documentation for transactional and financial closings
• Setup and monitor DocuSign workflows, including download, upload to DM system and forwarding to applicable persons
• Maintains documentation that resides on the Legal Department’s Inside Camden webpage, including corporate ownership; corporate and foreign qualifications; property ownership; officers; directors; corporate formations and dissolutions
• Assists in managing documents related to transactional and financial closings
• Works on variety of special and on-going legal projects
• Enhances and presents a positive image of the company and a professional friendly manner toward management, employees, staff and the public

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees