Corporate Legal & Executive Assistant to Board

TTM Technologies • St. Louis, MO

7d • Onsite

About The Position

TTM Technologies, Inc. is a leading global manufacturer of technology products, including mission systems, radio frequency (“RF”) components, RF microwave/microelectronic assemblies, and technologically advanced printed circuit boards (“PCB”s). TTM stands for time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring them to market. The Corporate Legal and Executive Assistant to the Board provides high-level administrative and corporate governance support to the Board of Directors and the Legal Department, ensuring seamless execution of Board responsibilities and Company strategic initiatives. This is a highly visible role, driving timelines and supporting critical initiatives in support of the organization. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and sensitive information with the utmost confidentiality. The successful candidate will serve as a trusted aide and project manager and will develop a deep understanding of the business and its priorities to support the organization and its deliverables. The job will require an energetic, proactive professional to serve as the primary liaison for the Board of Directors of a global publicly traded company. This role ensures seamless coordination between Board members, executive leadership, and company management. The ideal candidate thrives in high-level corporate environments and anticipates the needs of senior executives and Board members alike.

Requirements

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Board management software
• Strong technology aptitude and ability to learn new systems quickly
• Experience with virtual meeting platforms (Zoom, Teams, WebEx)
• Exceptional organizational and time management abilities
• Outstanding written and verbal communication skills
• Strong attention to detail and accuracy
• Excellent judgment and decision-making capabilities
• Familiarity with corporate governance practices and Board operations
• A high-energy, proactive approach, anticipating needs before they arise.
• General Understanding of Legal matters and procedures
• Absolute discretion and ability to handle confidential information
• Professional demeanor with all levels of stakeholders
• Flexibility and adaptability in fast-paced environment
• High level of initiative and self-motivation
• Calm under pressure with ability to manage competing priorities
• Strong business acumen and strategic thinking
• Intelligence and curiosity and ability to think pro-actively
• Collaborative style, with excellent teamwork.
• Bachelor or Associate degree preferred
• Minimum 10 years of executive administrative experience
• Experience supporting C-suite executives or Board members highly preferred

Nice To Haves

• Experience in the high technology industry sector
• Knowledge of corporate governance best practices
• Project management certification or experience
• Experience with SEC filings and regulatory compliance
• Paralegal-type skills

Responsibilities

• Board Meeting Support Coordinate and schedule Board meetings, committee meetings, and special sessions
• Gather and build presentation material for key monthly, quarterly, and ad hoc meetings, paying close attention to consistency and accuracy of content as well as timelines for approvals and delivery of final documents.
• Take comprehensive meeting minutes and track action items
• Ensure timely follow-up on Board resolutions and decisions
• Maintain Board calendar and coordinate with Board members' offices
• Legal Department Support Manage complex calendar with multiple stakeholders and time zones
• Prioritize and respond to emails, calls, and correspondence on behalf of Legal Department
• Screen and direct communications to appropriate parties
• Draft, review and edit high-level communications and publications for internal and external audiences, ensuring they reflect the Legal Department’s role
• Prepare briefing materials for meetings, calls, and events
• Exercise independent judgment in resolving challenges, escalating issues when necessary, and maintain strict confidentiality across personnel, financial, and strategic matters.
• Coordinate special projects as directed.
• Research issues, analyze problems, compile data, and prepare write ups for recommendations.
• May manage a portion of the Department’s budget, monitoring and reconciling accounts.
• Prepare financial and/or other reports.
• Identify opportunities for process and management improvement; develop policies and procedures and ensure they are implemented properly.
• Champions improvements. Solves problems and makes decisions. Demonstrates leadership. Problem solving skills and ability to exercise judgement in decision making
• Arrange domestic and international travel, including flights, accommodations, and ground transportation
• Prepare detailed itineraries with all necessary documentation
• Process expense reports and maintain budget tracking
• Coordinate logistics for Board member attendance at industry events and conferences
• Serve as liaison between Board members and internal/external stakeholders
• Coordinate with C-suite executives, Board members, and key stakeholders
• Maintain professional relationships with key contacts
• Manage gift giving, acknowledgments, and relationship touchpoints
• Organize and maintain confidential files and documents (physical and digital)
• Implement and maintain filing systems for easy retrieval
• Ensure compliance with document retention policies
• Manage confidential and sensitive information with discretion
• Support special projects and strategic initiatives as assigned
• Conduct research and compile information
• Track project timelines and deliverables
• Coordinate cross-functional teams when necessary

Benefits

• TTM offers a variety of health and well-being benefit programs.
• Benefit options include medical, dental, vision, 401K, Flexible Spending Account, Health Savings Account, accident benefits, life insurance, disability benefits, paid vacation & holidays.
• Benefits are available 1st of the month following date of hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree