Executive Assistant - Legal

Group 1 Automotive, Inc. • Houston, TX

1d

About The Position

Job SummaryProvides high-level administrative support to Group 1 Legal leadership. Orchestrates calendars and workflows, coordinates department initiatives, and handles sensitive and privileged information.

Requirements

• Minimum of 5 years of experience providing executive-level administrative support within a legal department or law firm environment.
• Demonstrated ability to manage multiple complex calendars, prioritize competing demands, and execute against tight deadlines.
• Excellent written and verbal communication skills, with the ability to draft clear correspondence and produce executive-ready presentations and documents.
• High level of discretion and sound judgment, with proven experience handling confidential and, where applicable, privileged information.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and collaboration tools (e.g., Teams, Zoom); familiarity with AI, as well as contract or document management tools and e-billing platforms is a plus.
• Strong relationship-building skills and a service-oriented mindset; able to work effectively with senior leaders, cross-functional stakeholders, and external partners.
• Proactive, resourceful, and detail-oriented, with strong problem-solving skills and the ability to operate independently.
• Bachelor’s degree in business administration, communications, or a related discipline; equivalent experience will be considered.

Responsibilities

• Manage calendars, meetings, travel, and expenses for both leaders.
• Prepare and format executive-ready materials for internal and external meetings.
• Maintain document and approval systems with timely routing and version control.
• Track deadlines and deliverables across both departments.
• Plan department meetings, offsites, events, and special projects, with agendas, materials, logistics, and follow-up.
• Handle sensitive, confidential, and privileged information with discretion.
• Manage legal intake, meeting coordination, and deadlines for matters, governance, and regulatory calendars.
• Coordinate contract intake, tracking, routing, signature, and repositories; assist with templates.
• Prepare and maintain agendas, minutes, and action logs with proper version control and confidentiality.
• Coordinate outside counsel scheduling, engagements, onboarding, and invoices per billing processes.
• Act as a hub for cross-functional communications with clear owners, timelines, and expectations.
• Anticipate needs, resolve issues, and escalate prioritization conflicts when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive