Legal Office Assistant

Manning Gross & Massenburg LLP•Chicago, IL

7d•Onsite

About The Position

MG+M The Law Firm (MG+M) has an immediate opening for Legal Office Assistant in our Chicago, IL office. MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value. Position Overview: The Legal Office Assistant is responsible for assisting in the execution of daily operations in MG+M’s Chicago office. This role involves managing front desk operations, ensuring the office is well maintained and providing administrative support to staff and legal professionals. The Legal Office Assistant will aid in fostering a welcoming, organized, efficient and professional workplace. The Legal Office Assistant will work closely with Chicago’s Office Manager with additional oversight from the Chicago Partnership.

Requirements

Minimum of a high school diploma required (college degree is preferred but not required).
Prior law firm experience is preferred but not required.
Candidates who are currently enrolled in a degree program must have a minimum GPA of 3.0.
Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
Communication: Demonstrate excellent verbal and written communication skills.
Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
Teamwork: Contribute to building a positive team spirit and support the success of colleagues.
Technical Skills: Possess basic PC skills and the ability to operate a phone system, copier, scanner, and printer.

Responsibilities

Greet and assist visitors with a friendly and professional demeanor.
Answer and direct phone calls, emails or other correspondence to the appropriate departments or individuals.
Handle outgoing and incoming mail and packages.
Maintain accurate visitor logs and ensure security procedures are followed.
Maintain a clean, organized, welcoming reception area.
Manage the Chicago office shared calendar.
Order and manage office supplies to ensure a well-stocked and organized workspace.
Manage conference room bookings and ensure meeting spaces are equipped and at the ready.
Maintain general office spaces including all conference rooms and kitchens, ensuring the environment is clean, organized and professional.
Coordinate with facility management for maintenance or repairs as needed.
Photocopying, indexing, and organizing documents quickly and efficiently.
Assist legal professionals with document organization and projects.
Support the HR team with onboarding processes and employee documentation.
Expense and invoice processing as needed.
Perform other duties as assigned.