Legal Office Assistant

HCI GROUP INC • Plantation, FL

6d • Hybrid

About The Position

The Legal Office Assistant provides essential administrative, clerical, and legal support to attorney's to improve the efficiency of the organization.

Requirements

• Minimum of two (2) years of legal office experience
• Must be self-managed and be able to work independently
• Solid organizational skills and strong attention to detail in meeting deadlines
• Advanced knowledge of software applications including Microsoft Outlook, Word and Excel
• Must have the ability to use Florida’s web based systems such as the Florida Courts E-Filing Portal and eCourtsey.
• Ability to accurately process a variety of tasks and high volumes of work in a fast-paced environment
• Excellent interpersonal and communication skills both verbally and written
• Holds a high level of professionalism
• Associates’ Degree or five (5) years legal office experience required

Nice To Haves

• Property insurance defense and litigation experience preferred
• Bachelor’s degree strongly preferred

Responsibilities

• Proactively support attorneys, as directed
• Sort, open, log and distribute incoming mail and electronic mail and upload to case files
• Coordinate and set hearings, depositions, mediations and other relevant events
• Manage attorney calendars, including calendaring due dates for the responses to complaints and discovery
• Prepare, file and serve legal documents such as notices of email designation, notices of appearance, notices of deposition and notices of the hearing
• Assist with releases, prepare joint stipulations for dismissal and proposed orders for dismissal, as well as actively following up as needed
• Use electronic filing systems in Florida such as the Florida Courts E-Filing Portal and eCourtsey
• Compose routine letters, memoranda and reports
• Proofread and correct documents for grammar, spelling, punctuation, format and syntax
• Coordinate office supplies, equipment and repair/maintenance services through the Corporate Office
• Assist with the preparation of expense reports, time keeping and other similar records

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
• Work from home

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree