Legal Executive Assistant (Litigation)

Gibson Dunn•San Francisco, CA

About The Position

Gibson Dunn is a leading global law firm advising clients on significant transactions and disputes. Based in San Francisco, the Legal Executive Assistant (Litigation) works with assigned partners and Of Counsels to coordinate daily activities and provide high-level administrative support and practice coordination. The position supports a group of partners and Of Counsels in the litigation practice as part of a team-based support structure within the Legal Administrative Services Department. The role reports to the Director of Administration and takes daily direction from assigned partners. The role combines executive and administrative support with litigation practice coordination. It includes managing partner practices, client onboarding and billing activities, complex travel arrangements, and coordination with peers, other firm departments, and stakeholders. The position requires relevant litigation experience, strong administrative and communication skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced, deadline-driven environment.

Requirements

At least 5 years of relevant experience.
3–5 years of hands-on civil litigation experience.
Strong knowledge of the California Rules of Court and civil procedure.
Proficiency with electronic filing in state and federal courts.
Experience with docketing, calendaring, and law and motion practice.
A solid background in discovery management and large-scale document productions.
High proficiency in Microsoft Office Suite and the ability to quickly learn and use industry-specific computer applications.
Attention to detail when composing, typing, and proofreading materials, and the ability to establish priorities and meet deadlines.
Ability to work in a fast-paced environment, juggle competing tasks and demands, and work with minimal supervision.
Exceptional verbal and written communication and interpersonal skills, including the ability to collaborate effectively with diverse stakeholders and clients.
Collaboration and facilitation skills to work across departments.
Ability to work independently and as part of a team, and to delegate and manage resources effectively.
Initiative, critical-thinking skills, and sound independent judgment when managing multiple priorities in a fast-paced, deadline-driven, detail-oriented environment.
Integrity and discretion in handling confidential information.
Resourcefulness and the ability to anticipate the needs of assigned partners.
Demonstrated self-starting initiative.

Nice To Haves

Bachelor’s degree or equivalent relevant work experience.
Relevant experience in a law firm environment.
Experience with Adobe, Workshare Compare, Best Authority, and Litera Forte.

Responsibilities

Provide executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels in the litigation practice group.
Collaborate with assigned partners to coordinate the day-to-day management of their practices.
Manage administrative duties including scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
Manage client onboarding, billing, and relationship management activities.
Organize complex domestic and international travel, including detailed personal and professional itineraries, flights, hotels, car service, visas, and dining reservations.
Provide backup support to peers and liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.
Work overtime as necessary.