Legal Executive Assistant
About The Position
The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. Proskauer is seeking a detail-oriented and proactive Legal Executive Assistant to join our Boston office, supporting attorneys within the Real Estate Practice Group. The ideal candidate will be a strong team player, highly organized, and thrive in a fast-paced, high-pressure environment. In this role, the candidate is expected to demonstrate initiative and sound judgment, managing tasks with minimal supervision. A successful candidate will also be able to effectively prioritize and handle multiple responsibilities, ensuring that attorneys receive seamless, high-level support.
Requirements
- Bachelor's Degree preferred.
- 3-5 years of legal experience.
- Proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Strong written and verbal communication skills
- Work independently and as well as within a team
- Strong attention to detail and organization skills
- Demonstrated ability to consistently multi-task and meet multiple deadlines
- Exceptional follow-up and follow-through skills
- Discretion when dealing with confidential matters
- This position will require physical presence at least 4x per week in Proskauer’s offices on a regular basis.
Nice To Haves
- Real Estate experience a plus.
Responsibilities
- Support lawyers in the Firm’s Real Estate Practice Group.
- Accurately edit all documents, briefs, and agreements
- Update and maintain correspondence, emails, and client documents in the Firm’s document management system (iManage)
- Build client relationships by courteously communicating with clients
- Complete and submit Expense Forms via Chrome River, prepare check requests, and invoices, and submit in a timely manner
- Manage lawyer calendar appointments for client meetings and conference calls
- Assist with time entries in DTE and liaise with the Client Operations team for partner billing matters
- Assist with booking travel for attorney in connection with our travel vendor.
- Assist in day-to-day duties such as faxing, filing, copying, scanning, and coordination of messenger services
- Work as part of a secretarial team to assist all lawyers (across practice groups) as needed, which includes comprehensive support for Head of Office and Department Chair
- Other projects and duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
