Legal Coordinator

Sony • New York, NY

1d • $60,000 - $70,000

About The Position

The Legal Coordinator will provide day-to-day administrative, contract, and operational support for the Legal and Business Affairs function. This role will help manage a high volume of licensing agreements and related legal documents, maintain accurate contract files and status reports, coordinate execution and distribution of agreements, and support internal stakeholders with routine document requests and process follow-up. The ideal candidate is highly organized, detail-oriented, collaborative, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment.

Requirements

• Associate degree required; Bachelor’s degree, Paralegal Certificate, or other relevant legal certification preferred.
• Experience in a legal, contract administration, licensing, intellectual property, or administrative support role an asset.
• Experience preparing, managing, or tracking standard form legal contracts is a strong plus.
• Strong organizational and time management skills, including the ability to manage multiple confidential matters and competing deadlines.
• Excellent attention to detail, accuracy, judgment, and follow-through.
• Strong written and verbal communication skills, with the ability to provide responsive service to internal clients and external partners.
• Ability to work effectively in a fast-paced environment with changing priorities, timelines, and processes.
• Strong problem-solving skills and ability to prioritize workload independently while knowing when to escalate questions or issues.
• Collaborative team player with strong interpersonal skills and a willingness to support cross-functional partners.
• High level of computer literacy, including proficiency with Microsoft Office, Outlook, Word, Excel, Adobe, and cloud-based document management or workflow tools.
• Must be authorized to work in the United States.
• Highly organized and detail-oriented
• Reliable follow-through and ownership of tasks
• Sound judgment and discretion with confidential information
• Strong client-service mindset
• Adaptability in a high-volume, deadline-driven environment
• Clear communication and collaborative working style

Nice To Haves

• Interest in licensing, intellectual property, entertainment, consumer products, or brand management preferred.

Responsibilities

• Support attorneys, contract specialists, and licensing stakeholders with the preparation, administration, tracking, execution, and distribution of licensing agreements, amendments, termination notices, NDAs, and related legal documents.
• Draft and revise standard form agreements and other routine legal documents from approved templates, ensuring accuracy, completeness, and alignment with internal requirements.
• Maintain organized contract files, reports, trackers, and databases, including updating agreement status, licensee information, deadlines, and related documentation.
• Coordinate with internal teams, including Licensing, Legal, Finance, Marketing, and other business partners, to support contract needs, resolve routine issues, and ensure timely follow-up.
• Interface with licensees, agents, territory leads, and other internal teams to coordinate document execution, collect required information, and respond to routine process-related inquiries.
• Assist with document requests, internal approvals, filing, scanning, mailing, and other administrative processes needed to support the licensing workflow.
• Assist with intellectual property and brand protection support activities, such as maintaining records, and organizing enforcement materials as needed.
• Contribute to process improvements, including maintaining accurate shared resources, streamlining contract administration workflows, and supporting adoption of cloud-based tools and systems.
• Handle confidential information with discretion and professionalism.
• Perform additional responsibilities and special projects as assigned.
• Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above.

Benefits

• Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Employee assistance plan and comprehensive behavioral health benefits
• Fertility benefits, including, surrogacy, and adoption assistance programs
• Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children
• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance
• Short-term & long-term disability plans
• Up to 12 weeks of paid parental and caregiver leave
• 401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting
• Education assistance and student loan programs
• Vacation
• Paid holidays
• Sick leave
• Summer Fridays (early release)
• Winter break between Christmas and New Year’s Day (based on business needs)
• Referral bonuses (subject to eligibility)
• Matching gift program
• A wide variety of employee business resource groups (EBRGs)
• Special discounts on Sony products, offered exclusively to Sony employees
• Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree