Legal Coordinator - Intellectual Property

Constellation Brands•Rochester, NY

3d•$24 - $48•Hybrid

About The Position

The Legal Coordinator will provide a variety of administrative and project services supporting the intellectual property portfolio of the beer, wine, and spirits divisions, under the supervision of the VP, Deputy General Counsel and Manager, Intellectual Property responsible for such matters. This role will assist in the management of the company’s intellectual property portfolio, including monitoring and protecting the trademarks, copyrights, and patents, searching and approving of new trademarks and trade dress, and providing guidance to business partners related to various intellectual property issues. The Legal Coordinator will perform tasks relating to intellectual property matters, contracts, projects, and records management. A successful candidate will be a tech-savvy, creative, agile, self-motivated individual with a positive, can-do attitude to learn new tasks and contribute to the success of the team. Substantive experience working in a fast-paced environment, as well as balancing the needs of expanding and entrepreneurial business teams is a must.

Requirements

3 + years of advanced administrative/office support (experience in a legal environment strongly preferred)
Four-year college degree required
Extensive Microsoft Office applications (Word, Excel, PowerPoint) and Adobe Acrobat experience and skills including advanced knowledge of settings, document editing, shortcuts, and Excel formulas
Professional, positive, can-do attitude
Tech-savvy – adept at using Legal Department’s technology tools
Exceptional Microsoft Office application skills
Strong work ethic
Ability to multi-task in a fast-paced environment, including the ability to determine priorities and to timely complete tasks, projects and assignments
Commitment to quality including high degree of accuracy and attention to detail
Excellent communication skills, both written and oral
Exemplary people skills with ability to build productive working relationships
First-rate organizational and time management skills
Problem solving skills including the ability to identify issues, obstacles and opportunities and then develop and implement effective solutions
Mental toughness
Ability to work independently and as part of a team
Quick study

Nice To Haves

SharePoint, OneDrive, workflow tool and document management software experience strongly preferred

Responsibilities

Collaborate closely with Legal Specialist – IP and Manager, IP in supporting the management of the company’s global trademark, copyright, and patent portfolio, including assisting with clearance, filing, maintenance, and enforcement matters.
Perform various day-to-day intellectual property administration tasks, including brand and market internet research for trademark, copyright, and patent matters.
Provide litigation support in connection with intellectual property-related matters, including assisting with document collection and production tasks and coordinating with outside counsel and internal clients.
Assist with various intellectual property related contracts ( license agreements, letters of authorization, amendments, and other agreements), including reviewing, editing, generating redline comparisons, document formatting, routing to stakeholders for review, coordinating signatures (including use of Adobe Sign), drafting correspondence, tracking review/execution status, and following up on documents. Provide business clients with applicable contract templates.
Occasional contract management tasks, including intake of new contract requests, creating, maintaining and updating information in the Legal Department’s matter management system and other databases.
Monitor and assign marketing procurement contract requests submitted through Sirion.
Review and process Legal Samples Requests, including approvals, declines, and escalations.
Conduct initial reviews of NDAs and coordinate with attorneys to finalize agreements.
Track information in various databases and generate reports as needed.
Collect data and update relevant information in the matter management system.
Generate reports to support day-to-day intellectual property-related activity.
Develop, monitor, and report on a set of metrics to track intellectual property matters. Analyze data in connection with team performance against applicable metrics.
Assist with developing, maintaining, and updating standard contract templates and related playbooks.
Act as an information source on Adobe Sign and Legal Department and intellectual property related policies and procedures, including advising business clients on applicable processes, approvals, and signature authority.
Prepare reference materials, training guides/manuals, presentations, etc.
Prepare and process letters, team mail, and FedEx and similar correspondence.
Coordinate, route, track, and follow-up on the execution, notarization, and legalization of documents such as affidavits, declarations, assignments, and powers of attorney. Engage with senior level executive and administrative support in facilitating signatures, review and execution of such documents.
Work on other Legal Department projects and initiatives and special projects, as directed.
Handle and process new vendor set ups, PO’s, and invoices from vendors and outside counsel for Intellectual Property Team.
Sort and distribute mail and prepare overnight courier packages.
Order supplies for Intellectual Property Team and track the Intellectual Property Team’s expenses.
Schedule team meetings and conference calls.