Legal Client Intake Administrative Assistant
About The Position
Join Opensity Solutions' legal operations team where your attention to detail and analytical skills will play a critical role in protecting the integrity of client relationships and ensuring compliance with professional responsibility standards. As a Conflicts Administrative Assistant, you will serve as a key member of the conflicts team, supporting new business intake, conflict-of-interest reviews, and confidential data management for a fast-paced law firm environment. This is an excellent opportunity for a highly organized professional who enjoys working with complex information, collaborating with legal professionals, and building a career within the legal services industry.
Requirements
- Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial.
- Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information.
- Ability to work independently and as part of a team, follow instructions, and work overtime when needed
- Excellent organizational skills with exceptional attention to detail.
Nice To Haves
- Bachelor’s degree preferred; law firm experience preferred.
Responsibilities
- Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed.
- Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects.
- Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules.
- Respond to standard departmental email inquiries, escalate issues, and assist with filing and record-keeping.
- Conduct conflict-of-interest searches using the firm’s conflict database systems.
- Analyze search results and generate reports identifying potential conflicts for attorney review.
- Communicate conflict check results clearly and promptly to attorneys and staff.
- Provide general administrative support and assist with additional duties as requested.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan
- Paid Time Off (PTO)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
